MEETING DATE: 

Wednesday October 24^TH, 2007

MEETING TYPE & PLACE:

GENERAL MEETING – GLENDORA VFW

Motion Brought By:

Rich Rinaldi

2^nd:

Frank Plefka

Yes:

9

No:

0 (Approved-Unanimous)

·        Review – Frank reviewed minutes from last meeting (10/14) which consisted of a list of things that were accomplished last year and what was on the agenda for this meeting and this year.  The main things on the agenda for this meeting were 2008 registrations, marketing the league, and the upcoming beef & beverage fundraiser.

·        Cleanup from previous year – Frank advised that everything from the previous year is pretty much closed out.  He reminded Steve B. & Rich R. that he needs their Tournament books back and we still need to get one equipment bag back from Jim Gameron.

·        Ladies Auxiliary – Frank read a letter from Dee Schmidt of the Ladies Auxiliary that stated how they closed the year out and the concession stands were all done with the exception of Whitebirch due to fall ball.  She also advised that the end of year event at Sports & More was a big success but they are in the process of being sold so we need to check back with them in the new year to see if it is still available.  Dee advised that the current Ladies Auxiliary Board members are done their term and the new board will be Denielle Snyder (President) Brianna O’Brien (Vice-President) & Ceil Rinaldi (Treasurer).  She advised that she, Pam Mahoney and Denise Theisen will still be supporting members.  Dee also thanked everyone for the plaque and their support over the years.  A check was given to the GLL for $7,000.00 by the Ladies Auxiliary which is a great accomplishment and tribute to their hard work.  Everyone involved in the GLL League thanks the Ladies Auxiliary for their contributions and help.

·        Meetings: Frank advised that there will be one meeting in November (11/14/07) and one meeting in December 12/14).

·         No Report

• Mail & Communications - Rich turned in the mail which was two Verizon invoices ($24.58 & $25.06), the bank statement, and a $150.00 invoice from Little League for tournaments, which Joe advised was already paid.  Rich also distributed minutes from last meeting, voting eligibility details, calendars, beef & beverage flyers, 2008 Registration flyer, and 2008 fall baseball flyers.

·        Finances - Joe reported financial information through this meeting and handed out a detailed bank log.  The statement received this month showed a balance of $5,757.69, as of 10/3.

·        No Report

·        Fertilize & Seed – Steve reported that he has fertilized & seeded fields.  He is also is in the process of digging up areas that he is going to seed at Whitebirch & Fernwood but will need to get soil. Areas are mainly focused on home plate, pitching mound & bases.  If he can’t get soil from the township he has requested to spend approximately $150.00 on soil & delivery.  VOTE: 9 YES – 0 NO – APPROVED UNANIMOUSLY

·        General – Steve submitted a list that was put together by Rick Boutilier and himself detailing all the improvements we are looking to get done at the fields and is also meeting with Len M. about the list.  Steve submitted the list to Frank who will fill out the official application/request form and submit via mail. 

·        No Report

·        Raffle Tickets – Mike reported that he will have the raffle tickets for registrations printed and done by year end.

·        Mailing List – Mike will get Rich R. a mailing list of current league players so that we can do a mailing regarding registrations, etc.

·        Improvements – Rick & Steve prepared and submitted improvement list (See Field Director Report).

No reports by Division or League Coordinators was required

·        10/10 Photography – Joe Snyder reported that he did receive the check that 10/10 photography owed us.

·        Bylaws – It was agreed that we need to make some additional changes and additions to the bylaws due to some issues that came up during this past season.  At the next meeting we will decide a date for the bylaws meeting which we would like to get done sometime in December.  Again, all are welcome to attend this meeting and give input.

·        Website – We need to promote our website which is easy to remember (mygll.com).  We need to make it more prominent in our flyers, mailing, etc. and make a good effort to direct people towards it.  All information, forms, schedules, events, minutes, and standings will be posted.

·        Website Pictures – It was decided to add a note to our registration form that will allow parents/guardians the option not to have their children’s pictures put on the website.

·        Registration – Registration dates were reviewed and decided.  The Registration flyer was reviewed and we decided to make the website more prominent on it and change & add the junior/senior league $150.00 fee.  All aspects of registration were reviewed and clarified including communications, forms, flyers, promoting, school mailings and the Township “Winter” Flyer.  Everyone was advised to let us know at the next meeting who could make copies.  Rich R. can make color copies for the in-house mailing to our current players.

·        Districts – Frank advised that there was no official news on whether we will be switching from district 21 to 14.  Frank will look into this and see if he can get a decisive answer for this year.

·        Beef & Beverage Fundraiser – Paul Merklein handed out tickets to board members – we are hoping for each board member to sell 15 tickets this year.  Everyone was reminded that board members are expected to donate a Chinese Auction basket.  All ticket sales will be coordinated by Paul Merklein.

Motion Brought By:

Mike O’Brien

2^nd:

Frank Plefka

Yes:

9

No:

0 (Unanimous)

Glendora Little League Meetings April 11th  Through October 24, 2007

NAME

# Meetings

Present

Absent

Percentage

Status

Frank Plefka

12

12

0

100.00%

Eligible

Jeff Locantore

12

8

4

66.67%

Eligible

Joe Snyder

12

11

1

91.67%

Eligible

Rich Rinaldi

12

12

0

100.00%

Eligible

Mike O’Brien

12

11

1

91.67%

Eligible

Bob Tykwinski

12

5

7

41.67%

Not-Eligible

Bill Schmidt

12

11

1

91.67%

Eligible

Vinnie Green

12

4

8

33.33%

Not-Eligible

Tim Gallagher

12

11

1

91.67%

Eligible

Bruce Scott

12

4

8

33.33%

Not-Eligible

Bob Hawn

12

8

4

66.67%

Eligible

Brian Smith

12

3

9

25.00%

Not-Eligible

Rick Boutilier

12

12

0

100.00%

Eligible

Steve Bentley

12

11

1

91.67%

Eligible

Paul Merklien

12

10

2

83.33%

Eligible

Jack Mahoney

12

3

9

25.00%

Not-Eligible

Anthony Mazziotti

12

4

8

33.33%

Not-Eligible

Bo Cerveny

12

5

7

41.67%

Not-Eligible

Henry Theisen

12

11

1

91.67%

Eligible

Harry Reilly

12

10

2

83.33%

Eligible

Mike Dewoski

12

3

9

25.00%

Not-Eligible

Jim Gameron

12

2

10

16.67%

Not-Eligible

Bill Fagan

12

6

6

50.00%

Eligible

Bud Hill

12

7

5

58.33%

Eligible

MEETING DATE: 

Wednesday October 10^th, 2007 (1^st Meeting New Board)

MEETING TYPE & PLACE:

GENERAL MEETING – GLENDORA VFW

Motion Brought By:

Rich Rinaldi

2^nd:

Frank Plefka

Yes:

12

No:

0 (Approved-Unanimous)

1.      Meetings:  Frank reviewed that this was the first meeting of the newly elected Executive Board.  Frank advised that there will be a 2^nd meeting in October (10/24) and that November, December, and January there will be one meeting held per month.  We will also look at a separate meeting to discuss & review the bylaws and make any changes that are agreed upon.

2.      Review:  Frank reviewed minutes from the first meetings last year which included topics that we were trying to resolve, improve and get done in the upcoming year.  They included the following:

·        We discussed and resolved issues & finances with the past President and Board.

·        We discussed and resolved issues with the “Hot Dog Cart” including selling it.

·        We discussed and implemented a new Junior/Senior League for the Glendora Little League.

·        We discussed new fundraisers and ran a very successful Beef-N-Beverage that raised over $4K.  We also ran a Comedy night fundraiser and assisted in the Ladies Auxiliary bus trip fundraiser.

·        We discussed updating the Catalina Batting Cage and making it a big part of the league.  Rick Boutilier headed this project up and made great improvements and we got great use out of the cage all year.

·        We discussed and updated the Glendora Little League Bylaws.

·        We discussed changing banks and getting more control over finances.  Joe Snyder headed this up and changed us from Sun to Citizen Bank and reports detailed information every month.

·        We discussed being more competitive in our own tournament succeeded in doing so.  The 7-year olds and 10-year olds won our tournament and the 8-year olds played in the Championship game.  Our 7-8 year olds also won the Lindenwold tournament.

·        We upgraded our website and now have a dedicated site for the Glendora Little League (www.mygll.com).

·        We discussed doing a better job with fall baseball and even though we did get information out late we ran a successful fall baseball program which included in-house baseball and competitive baseball for our “minors” bracket, which played in the Clementon Fall Baseball League.

·         No Report

·        Distributed meeting minutes from 9/26 meeting and voting eligibility information.  There was no incoming mail to distribute.

Joe reported finances through this meeting and handed out detailed information.

No Report

Steve discussed fertilizing and seeding the fields and also the possibility of purchasing new seeders for the fields.  Bill Schmidt advised that there might be one at Fernwood.  It was voted to leave it up to Steve to purchase the equipment and supplies he needed (If at all he estimated $140.00).

VOTE: 11 YES – 1 NO - APPROVED

No Report

No Report

No Report

No reports by Division or League Coordinators was required

·        New Business to discuss in Upcoming Meetings:  Frank addressed areas that we will need to discuss in upcoming meetings.  Frank advised that the majority of the next meeting will be dedicated to Registration.  The areas are:

o   Junior/Senior League – The GLL needs to be more involved and make this division a part of the GLL.

o   District 14 – Resolving the issue of what district the GLL will be in – Frank will take the lead on this.

o   Opening Day – Improve Opening Day including making it better for the kids.

o   VFW – Securing the VFW as a meeting place for upcoming year – RR has done this 10/17

o   Ladies Auxiliary – Bill Schmidt advised that they will be closing the books out after fall baseball is done and we will receive a check shortly after that.

o   Registrations – We need to pick registration dates and do extensive promoting of those dates including on-line information, flyers to schools, newsletters, mailings, channel 19, etc.  Again, the majority of the next meeting will be dedicated to handling registrations.  

·        Beef-N-Beverage Fundraiser:  The beef-beverage date has been set for January 26^th, 2008 at the Glendora Fire Hall.  We need to work on the details such as selling tickets, bartenders, Chinese Auction, and get volunteers to take care of all the things that need to be “staffed” that night.  Tim Gallagher suggested running a Block Pool because the Super Bowl is the following week.

(New Business Continued)

·        10/10 Photography: Jeff Locantore advised that we have not received a check from 10/10 Photography which was part of the contract we signed with them.  They owe the GLL approximately $300.00. 

·        Executive Board Voting:  Bill Schmidt brought up the topic of Executive Board positions and one person holding more than one position.  Bill would like to discuss this which can be brought up and discussed at the Bylaws meeting.

·        Council Meetings:  Harry Reilly brought up the idea that it might be beneficial for someone in the Glendora Little League to attend the Council Meetings.

Motion Brought By:

Rich Rinaldi

2^nd:

Frank Plefka

Yes:

12

No:

0 (Unanimous)

Glendora Little League Meetings April 11th  Through October 10th, 2007

NAME

# Meetings

Present

Absent

Percentage

Status

Frank Plefka

11

11

0

100.00%

Eligible

Jeff Locantore

11

8

3

72.73%

Eligible

Joe Snyder

11

10

1

90.91%

Eligible

Rich Rinaldi

11

11

0

100.00%

Eligible

Mike O’Brien

11

10

1

90.91%

Eligible

Bob Tykwinski

11

5

6

45.45%

Not-Eligible

Bill Schmidt

11

10

1

90.91%

Eligible

Vinnie Green

11

4

7

36.36%

Not-Eligible

Tim Gallagher

11

11

0

100.00%

Eligible

Bruce Scott

11

4

7

36.36%

Not-Eligible

Bob Hawn

11

8

3

72.73%

Eligible

Brian Smith

11

3

8

27.27%

Not-Eligible

Rick Boutilier

11

11

0

100.00%

Eligible

Steve Bentley

11

10

1

90.91%

Eligible

Paul Merklien

11

9

2

81.82%

Eligible

Jack Mahoney

11

3

8

27.27%

Not-Eligible

Anthony Mazziotti

11

4

7

36.36%

Not-Eligible

Bo Cerveny

11

5

6

45.45%

Not-Eligible

Henry Theisen

11

11

0

100.00%

Eligible

Harry Reilly

11

9

2

81.82%

Eligible

Mike Dewoski

11

3

8

27.27%

Not-Eligible

Jim Gameron

11

2

9

18.18%

Not-Eligible

Bill Fagan

11

5

6

45.45%

Not-Eligible

Bud Hill

11

7

4

63.64%

Eligible