MEETING DATE:	Wednesday December 12th, 2007
MEETING TYPE & PLACE:	GENERAL MEETING – GLENDORA VFW

1.      CALL TO ORDER

The President called the meeting to order at 8:49 PM.

2.      ROLE CALL & APPROVAL OF MINUTES

(Executive Board attendance is listed below and a complete attendance record is listed at the end of these minutes.  The Secretary records attendance)

Motion To Approve Minutes Dated 11/14/07

Motion Brought By:	Frank Plefka	2nd:	Rich Rinaldi
Yes:	11	No:	0 (Approved-Unanimous)

3.      President (Frank Plefka) Report

·        Review: Frank reviewed minutes from the previous meeting and highlighted the points that we will be adding a “pictures” disclaimer to our “uniform form” which will give parents & guardians the option of not having their child’s picture included on the website or in any promotional material.  Frank also reviewed and touched on the last Gloucester Township meeting. ·        Internal Audit: Frank advised that he will be appointing a board member to do an internal audit of our books which will be completed by the end of January 2008. ·        Sports Outlet: Frank brought up a $49 invoice from Sports Outlet that was outstanding.  Joe Snyder advised that he paid the invoice in person today 12/12/07. ·        Registrations: Frank advised that Rich R. and he will take care of promoting and distributing all flyers and postings of registration dates. ·        Districts: Frank read the letter he wrote to Little League about us trying to change districts.  Right now Jerry & Joe will send letters to Corey Wright who will then submit to Little League for approval or denial.

4.      Vice President (Henry Theisen) Report

·        Henry reported on plans to attempt to acquire a new scoreboard for the Whitebirch field.  We will try to raise money through Acme, Wachovia, or other sponsorships and look into the GLL possibly paying half, if necessary. Henry also brought up a fundraiser with Boston Market which he is looking into for February or March that could net the GLL 10-40% of that night’s profit.

5.      Secretary (Rich Rinaldi) Report

·        General: Rich distributed previous meeting minutes, voting eligibility status, calendars, beef & beverage flyers, sponsorship applications, fall baseball flyers and documents that included changes to the bylaws. ·        Registrations: Rich advised that all information was turned in to Channel 19, Gloucester Township Website & Newsletter, and the school menus.  Rich also advised that registration flyers are ready to distribute to schools and will be done the first week in January. ·        Mail: Included a $371.49 invoice from Magnolia Gardens, a statement from Little League showing that we had a $0.00 balance, two Verizon bills for $25.48 & $25.06 and are bank statement which showed a balance of $12,573.28.

6.      Treasurer (Joe Snyder) Report

·        As of this meeting all invoices were paid and our last bank statement showed a balance of $12,573.28 through 12/5.

7.      Safety Director (Steve Bentley) Report

·        No Report

8.      Field Director (Steve Bentley) Report

·        Fields:  Steve reports that the fields have been raked and the seeds that were planted are starting to take and the grass is growing and looking good already.

9.      Umpire-In-Chief (Paul Merklein) Report

·        General:  Paul reported that he will try to use more “Managers & Coaches” this year to do the majority of the umpiring and use the kids to fill in.

10.   Player Agent (Mike O’Brien) Report

·        Mike offered to coordinate a “registration” mailing in conjunction with the Ladies Auxiliary.  Rich R. will get Mike the mailing information by January 2nd with the plan of having the mailing go out by the weekend.

11.   Equipment Manager (Rick Boutilier) Report

·        General: Rick advised that we need to do some more cleaning up in the indoor batting cage (pictures, plaques, banners, etc.).  Rick will look into the costs of this and displaying items.  ·        Tractor: Rick & Steve will look into the cost of repairing our tractor and also the costs of purchasing a new tractor.

12.   Division Coordinator Reports

No Reports from division coordinators

13.   NEW BUSINESS

·        Coaching Clinics:  The idea was brought up that the GLL should provide a “coaching clinic” for our Managers and Coaches.  The idea was brought up that the clinic should be mandatory if you are going to Manage a team.  Frank Plefka will look into the possibility of some High School Coaches giving the clinic. ·        Umpire Clinics: The idea was brought up to host an “umpiring clinic” where the GLL would provide lunch, especially if our Managers & Coaches are going to do the majority of the umpiring.    ·        Pictures:  Rick Boutilier brought up the idea that we should have 10/10 Photography take pictures all year long instead of just our tournament, which would result in more money for the league. ·        Spending Money:  Frank advised that we have a positive balance in our account and we should come up with productive ways to allocate money.  Ideas included; clinics (coaching, umpiring, & instructional ones for the kids), a net for the outdoor batting cage at Whitebirch, new equipment for the league (bats, catcher gear, helmets, tees, etc.), possibly helping with a new scoreboard at Whitebirch & refurbishing 2 pitching machines – one which could be used at the Whitebirch field. ·        Bylaws/Constitution Changes Vote:  There were 14 changes to the current Bylaws/Constitution which were reviewed at this meeting and voted on to change.  Eleven voting members were in attendance but Joe Snyder & Mike O’Brien left early and did not participate in the vote.  The vote passed with results that totaled 8 YES & 1 NO.  The new bylaws will now need to be approved at the next meeting January 9th.

14.   MEETING ADJOURNMENT (Meeting was adjourned at 10:19 PM, next meeting January 9^th, 2007)

Motion Brought By:	Rich Rinaldi	2nd:	Frank Plefka
Yes:	9	No:	0 (Unanimous)

A Meeting was held December 5th to discuss possible changes to the GLL Bylaws/Constitution.  Everyone was invited to attend and give their input regarding the bylaws.  The Meeting was attended by Frank Plefka, Rich Rinaldi, Paul Merklein, Henry Theisen, Tim Gallagher, Vinnie Green, Rick Boutilier, Harry Reilly, Bud Hill & Bill Schmidt.  The following changes were discussed & will be brought up to vote on at the next general meeting December 12th.  A copy of all changes will be distributed prior to the meeting and reviewed at the General Meeting.