MEETING DATE: 

Wednesday April 16th, 2008

MEETING TYPE & PLACE:

GENERAL MEETING – Glendora VFW

Motion Brought By:

Frank Plefka

2^nd:

Mike Curley

Yes:

13

No:

0 (Approved-Unanimous)

·        Review Previous Meeting Minutes:  Frank Reviewed the previous meeting minutes which included Opening Day plans, Major League schedule changes, the umpire clinic, and team apparel ordering.

·        Role Call:  All teams were represented except T-Ball Team Spiers.

·        District 14 Meeting: Frank thanked Tim Gallagher & Vinnie Green for attending the meeting with him.

-Highlights were Tony Eller reviewed the rules (pitch counts & pitcher can’t move to the catcher spot). 

-Background checks were also discussed and the importance of having them done.

-Do we want to host a tournament game? It probably will not be a Glendora team.  We will table this question for now and discuss with the Ladies Auxiliary who would have to open the stand.

-Anyone interested in umpiring a tournament game see Paul Merklein.

-The 12 year old tournament is looking like it will start earlier than previous years, possibly 6/23.

-The 10 & 11 year old tournaments are going to start in mid July.

-Next district meeting will be about Tournaments and Tournament Manager requirements.

·        Jr/Sr Umpires:  Frank advised that we are responsible for umpiring the Jr./Sr. games.  This was different than what we previously thought and will cost us extra money in umpire fees.

·        Inner League Meeting: Frank attended this meeting and paid our League fees which was $200 ($100/each team).

·        Sponsorship: We have close to $3K in sponsorship money that we need to collect.  Frank requested that if anyone knows a sponsor personally to initiate contact with them and collect our money.  Frank also reviewed the names of the sponsors that owe us money.

·        Home Run Derby: Home Run Derby Day will be at Whitebirch field.  It is sponsored by the Ladies Auxiliary and being run by the Philadelphia Phillies.  Christine Razo may look into a Home Run Derby at 7^th Avenue for the Junior/Seniors.  It was also mentioned that we can look into a Jr/Sr Home Run Derby as a fundraiser, possibly a wiffle ball tournament.

·        Spending: Frank let everyone know that we are at the point where any more spending needs to be brought up at the meetings and it all has to be approved.  We have tournament uniforms and trophies that will take up a major portion of our funds.

·        Sponsorship: Henry re-stated what Frank reported regarding sponsorships and collecting our money.  Henry advised that the majority of the sponsors have indicated that they are going to pay or send a check. He also advised that he has sponsorship signs on order.

·        General: Rich distributed previous meeting minutes and voting eligibility information.

·        Mail: Only mail was an outstanding invoice from Cook’s Florist which we actually paid already.  Rich & Frank advised them of this in person.

·        Email Addresses: Rich passed around an email list so that we could get updated email information for everyone.

·        Finances: Joe reported financial information & details through this meeting.  Last meeting we had $12,131 in the bank.  Since then we issued 13 checks and also had 5 deposits.  Our current balance is $10,417.65.  We have one outstanding invoice for Sports Outlet which we will pay for $1,070.00.  We also are issuing a check for $225.00 for umpire fees. 

·        Phones: Phones were turned on as of April 1^st.

·        Casino Bus Trip:  Joe reminded everyone that it is not too late to go on the Casino Bus Trip fundraiser Friday night.  If anyone is interested contact Denielle Snyder.  The bus leaves Glendora Fire Company at 6:30PM.

·        No Report

·        No Report

·        Paul advised everyone that the Umpire schedules are online and if you need a printed copy to see him.  There will also be a copy of the schedules posted at Whitebirch and Fernwood.  Paul restated the importance of showing up for the games that you are scheduled for.

·        Registrations:  Mike advised that we had a couple more signups so he will get the checks to Joe.  Mike also advised that we need to get the Volunteer Forms filled out and returned by the next meeting.

·        Uniforms:   Rick advised that all uniforms are in and have been distributed.

·        Team Apparel: We are setting this Friday as the deadline to order team apparel. 

·        GLL Apparel:  We will be ordering GLL jackets and Jr/Sr jerseys for anyone that wants them.  The jackets are approximately $45 and the jerseys are approximately $38.  See Rick and let him know what you would like ordered.

·        Sponsorships: It was discussed that Anthony’s Water Ice shirts were wrong.  They have Anthony’s Ice Cream instead of Anthony’s Water Ice.  We will try to work something out for them with Tournament uniforms.

Majors (Bob Hawn):

·        Absent – No Report

Minors (Rick Boutilier):

·        No Report

Ponies (Harry Reilly):

·        Harry brought up some issues about the Pony playing rules – mainly adjusting the pitching machine and clarification on when the ball is considered dead in the infield.  This was a “Pony Only” issue so he was advised to meet with the Pony Managers and Coaches after this meeting and to discuss and vote on any changes.

T-Ball (Bob Hughes):

·        Absent – No Report

·        Choice Point: Frank made everyone aware of Choice Point which does are background check.  We get 80 free checks and anything beyond that cost $1 a check.  Point is we need to fill out Volunteer forms and get our background checks done.  We are seeing Coaches on the field, especially in the Senior/Junior divisions and do not have forms filled out.  We need to complete our checks by June 1^st so we need them filled out and turned in by the next meeting.

·        Casino Bus Trip:  A reminder to everyone that they can still get tickets for the Casino Bus Trip fundraiser which is Friday April 18^th.  Bus leaves the Glendora Fire Company at 6:30 PM.  See Managers or Denielle Snyder.

·        Players Being Called Up: Mike O’Brien advised that he needs to be contacted when a player is being moved up to fill in for a team that is short a player.

·        Alcohol: It was noted that we need to be aware of our surroundings and the possibility that alcohol could get on the fields.
GLL Apparel: Chris Pasani brought up the idea of putting GLL apparel on the website with pictures and an ordering form so people could order.  Rich will take care of this.

Motion Brought By:

Frank Plefka

2^nd:

Rich Rinaldi

Yes:

13

No:

0 (Unanimous)

MEETING DATE: 

Wednesday April 2nd, 2008

MEETING TYPE & PLACE:

GENERAL MEETING – Glendora VFW

Motion Brought By:

Frank Plefka

2^nd:

Rich Rinaldi

Yes:

13

No:

0 (Approved-Unanimous)

·        Review Previous Meeting Minutes:  Frank Reviewed the previous meeting minutes which included Opening Day plans, Major League schedule changes, the umpire clinic, and team apparel ordering.

·        Junior/Senior League: Frank reviewed information for the Junior/Senior leagues and how their schedule and Opening Days are dictated by the District and not the GLL. 

·        Work Party: The importance of the work party Friday 4/4 for Opening Day was restated and that we will have the work party regardless of rain.  It was also brought up that we should cover the dirt piles prior to the rain.

·        Umpire Clinic: The umpire clinic we ran at Catalina field was a big success as we had 26 people attend.  Great job and thanks to Paul Merklein for setting it up.

·        Uniforms: Majority of the uniforms is in and will be distributed after this meeting.  We are still waiting on some hats (D-Backs) and shirts (Pony RiverCats).  Any problems with uniforms we need to know tonight.  You can change out your socks at Sports Outlet on your own if you do not like them.

·        Opening Day: We will do our best to get the Opening Day Parade and games in.  If we get rained out on April 5^th the next available day is April 19^th for the parade.  If needed we will play games on Sunday.  Meeting time for the Parade is 9:30AM in the Fire Company parking lot.

·        District 14 & Inner League 27 Meeting: The next D14 meeting is Sunday April 6^th in Brooklawn at the American Legion (7PM).  Again we are looking for a strong showing at these meetings.  The inner-league 27 meeting is Monday night and we need to pay our $200 fee ($100 team) and submit rosters and volunteer forms.

·        Sponsorship:  Henry will get together w/Frank after this meeting to review who has paid for sponsorships/signs and who we still need to collect from.  Right now we have about 3K in sponsorship that we still need to collect.

·        General: Rich distributed previous meeting minutes and voting eligibility information.

·        Mail: We received an invoice from Magnolia Gardens ($403.50) and a sponsorship check from Gardners ($150)

·        Finances: Joe reported financial information & details through this meeting.  Currently we have around 26K in the bank and are getting ready to pay Sports Outlet 13K – this leaves us a balance of $12,110.55.  Joe gave Rich a refund check for Michael Hill that he will deliver.

·        Work Party:  Steve thanked everyone for their efforts and help regarding the work party Friday that helped prepare us for Opening Day ceremonies & games.  Steve thanked Vinnie Green for helping clear out the Whitebirch batting cage.

·        No Report

·        Umpire Clinic: Thanks to everyone for showing up at the umpire clinic.

·        Phone#’s:  Paul asked that the Coordinators give him all their Managers & Coaches phone numbers.

·        Umpiring: Paul reminded everyone that if there Team Name is on the schedule they are responsible for having that game umpired and represented by their team.  All umpire schedules are on the web at www.mygll.com.

·        Practices:  Mike reviewed that we need to wait to find out about Districts before any tournament practices.

·        Uniforms:  The majority of uniforms are in but there are a few missing (RiverCats, D-Backs hats) which hopefully will be in by tomorrow.  Rick will get in contact with everyone that is missing uniforms or a part of their uniforms.  Junior & Senior uniforms are ordered and will be in next week.  Rick will distribute uniforms after this meeting.

·        Lining Machines:  We definitely need a lining machine for Fernwood and need to get it before Opening Day and we also need one for Whitebirch – Rick will take care of.

Majors (Bob Hawn):

·        Bob brought up the Majors first game is shown as 1:00 on the schedule.  Everyone was advised it was a mistake by inner-league and the first game between The Glendora Red Sox & A’s is 4:00 PM at Whitebirch, like it has been in the past.  It also gives everyone a chance to see our two Major teams play.

Minors (Rick Boutilier):

·        Rick will make sure all the Minor Managers have proper keys.

Ponies (Harry Reilly):

·        Harry thanked everyone from the Ponies that showed up at the fields for the work party.

T-Ball (Bob Hughes):

·        Bob thanked everyone from the Ponies that showed up at the fields for the work party.

·        Team Apparel Ordering:  A reminder was given to everyone that if the parents want to order extra shirts or hats for their child’s team the order will be placed after the next meeting – so bring your orders to the meeting.

·        Pitching Helmets: It was brought up that the pitching helmets for Ponies and T-Ball are pretty big for a lot of the kids and we should look into smaller ones if possible – Rick Boutilier will look into this.

·        Home Run Derby: It was brought up that we should look into the possibility of adding Juniors/Seniors to the Home Run Derby and possibly moving it to 7^th Avenue.  Everyone was advised that this is a Ladies Auxiliary sponsored event.

·        Diamond Dust/Lime:  Steve will make sure we have a good supply of Diamond Dust and lime to start the season.

·        Ladies Auxiliary:  The ladies Auxiliary have made a switch to Coca-Cola products.  Coca-Cola also made us two nice banners which are being displayed at Whitebirch and Fernwood fields.

·        Whitebirch Clubhouse:  Upstairs at Whitebirch has been cleaned out, painted and fixed up.  We will display GLL trophies and team pictures from previous years.

·        10Ten Photo:  They will be taking pictures all day Opening Day at the ceremonies and all games.  You can view the pictures the next day and there will be a special sale price for the GLL. 

·        Casino Bus Trip:  A reminder to everyone that they can still get tickets for the Casino Bus Trip fundraiser which is Friday April 18^th.  Bus leaves the Glendora Fire Company at 6:30 PM.  See Managers or Denielle Snyder.

Motion Brought By:

Frank Plefka

2^nd:

Rich Rinaldi

Yes:

13

No:

0 (Unanimous)