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Tuesday, May 20, 2008

MINUTES FROM 5/14/08 MEETING

MEETING DATE:	Wednesday May 14^th, 2008
MEETING TYPE & PLACE:	GENERAL MEETING – Glendora VFW

1. CALL TO ORDER

The President called the meeting to order at 8:48 PM.

2. ROLE CALL & APPROVAL OF MINUTES

(Board Members attendance is listed below and a complete attendance record is listed at the end of these minutes. The Secretary records attendance)

NAME	STATUS	PRESENT	NAME	STATUS	PRESENT
Frank Plefka	President	Present	Rich Rinaldi	Secretary	Present
Joe Snyder	Treasurer	Present	Henry Theisen	Vice President	Present
Mike O’Brien	Player Agent	Present	Paul Merklein	Umpire Chief	Present
Steve Bentley	Safety Director	Present	Steve Bentley	Field Director	Present
Rick Boutilier	Equipment Mgr.	Present	Bob Hawn	Major Coord.	Absent
Rick Boutilier	Minor Coord.	Present	Harry Reilly	Pony Coord.	Present
Bob Hughes	T-Ball Coord.	Present

Motion To Approve Minutes Dated 5/14/08

*Motion Brought By:*	*Henry Theisen*	*2^nd:*	*Mike O’Brien*
*Yes:*	16	*No:*	*0 (Approved-Unanimous)*

3. President (Frank Plefka) Report

· Review Previous Meeting Minutes: Frank Reviewed the previous meeting minutes which included Tournament information and dates, Dugout Cleanup, financial information, umpiring problems, and tournament selection.

· Role Call: The Senior team and Spiers were not represented per the Constitution – all other teams were present.

· Pictures: Team & individual pictures started tonight and went well. One problem noted was a difference of price on some ordering forms-whatever price is on the form will be honored. Frank will give information to the photographer for sponsor plaques and pictures will be sent to him and then distributed to the team Manager.

· District 14 Meeting: Frank & Paul Merklein attended this meeting. Main topic was based on Tournaments.

· Tournament Coordinators: Frank re-stated his request for Tournament Coordinators from the last meeting. Bob Hughes volunteered to Coordinate the 7-Year olds and we are still waiting for a volunteer for the 8-year old and 10-year old tournaments. It is important that we have Coordinators by the end of the next meeting May 28^th.

4. Vice President (Henry Theisen) No Report

· Sponsorship: The last of the Sponsorship signs are being done and Frank will pick-up either Friday or Monday. We are still waiting for payment from two sponsors.

5. Secretary (Rich Rinaldi) Report

· General: Rich distributed previous meeting minutes, voting eligibility, and pitch count regulations.

· Mail: There was no mail to distribute.

6. Treasurer (Joe Snyder) Report

· Finances: Joe reported financial information & details through this meeting. We paid $420 in umpire fees and $1,070 to Sports Outlet and two Verizon bills each being $9.46. We deposited $1,585 in Sponsorship and Tournament fees. Our current balance is $10,452.98 and we have some deposits for registrations from Mike O’Brien and additional tournament fees that came in.

7. Field Director (Steve Bentley) Report

· Fernwood Work Party: Steve thanked Pat Githens, Bob Hughes, Mike O’Brien and Harry Reilly for helping paint the shed and candy stand at Fernwood. Steve also thanked Todd Klinger for donating the paint and supplies.

8. Safety Director (Steve Bentley) Report

· Little League Report: Steve advised everyone that he has copies of the Little League Report he receives regarding safety and if anyone would like one to see him.

· Disengaged Bases: Steve reminded everyone that we need to change/fix our bases to the disengaged style. All bases at Fernwood need to be changed and first base at Catalina needs to be replaced. Tim G. advised we have enough inserts at the 7^th Avenue field. Steve will look into this and we will try to have it done within 2 weeks.

9. Umpire-In-Chief (Paul Merklein) Report

· Rain Outs: Paul advised to let him know ASAP regarding the rescheduling of rainouts.

10. Player Agent (Mike O’Brien) Report

· Volunteer Forms: Mike turned over all Volunteer Forms to Frank Plefka.

11. Equipment Manager (Rick Boutilier) Report

· GLL Apparel: If anyone would like additional Glendora apparel (jersey, jacket, etc.) let Rick know.

· Baseballs: Rick will get more baseballs for the Minors and Ponies by next week.

12. Division Coordinator Reports

Majors (Bob Hawn):

· Absent – No Report

Minors (Rick Boutilier):

· Try to get rainouts rescheduled by Monday.

Ponies (Harry Reilly):

· Try to get rainouts rescheduled by Monday.

T-Ball (Bob Hughes):

· Bob Hughes advised that he has a player that is capable and would like to get some experience in a Pony game.

13. NEW BUSINESS

· Tournament Selection: Frank advised everyone that the procedures for Tournament Selection is in the Constitution and that all Managers/Coaches should really be paying attention to the players on the opposing teams in order to make intelligent decisions when voting. You are allowed to nominate 4 players and also have a “wild card” which allows you to nominate another player from your team or a player from another team/division. If you do not have 4 players to nominate; you are not required to nominate 4.

· 10-Year Old Tournament Team: The 10-year old Tournament team will have league age 10 only. The District 10-year old team can have league age 9 & 10.

· In-House Playoffs: Playoffs will start Tuesday May 27^th for the Ponies and Minors. The Ponies will play 1-game elimination and the Minors will be 2-game elimination.

· Missing Bat: It was reported that a player from Runnemede lost an expensive bat at our Whitebirch Field. If anyone finds it please let one of the League Officials know so it can be returned.

14. MEETING ADJOURNMENT (Meeting was adjourned at 9:17 PM, next meeting is Wednesday May 28th at the Glendora VFW – 8:30 PM. Also – Remember to check the website www.mygll.com for meeting changes, schedules, umpire schedules, fundraisers, etc.

*Motion Brought By:*	*Frank Plefka*	*2^nd:*	*Rich Rinaldi*
*Yes:*	16	*No:*	*0 (Unanimous)*

Listed below are the members eligible to vote which currently is 19 members.

NAME	#Meetings	Present	Percentage	Status
Frank Plefka	12	12	100.00%	Eligible
Rich Rinaldi	12	12	100.00%	Eligible
Paul Merklein	12	12	100.00%	Eligible
Rick Boutilier	12	12	100.00%	Eligible
Mike O'Brien	12	12	100.00%	Eligible
Harry Reilly	12	12	100.00%	Eligible
Joe Snyder	12	12	100.00%	Eligible
Bill Fagan	12	11	91.67%	Eligible
Steve Bentley	12	11	91.67%	Eligible
Tim Gallagher	12	11	91.67%	Eligible
Henry Theisen	12	11	91.67%	Eligible
Jeff Locantore	12	10	83.33%	Eligible
Mike Curley	12	9	75.00%	Eligible
Chris Clark	12	8	66.67%	Eligible
Bob Hughes	12	7	58.33%	Eligible
Mark Lesch	12	7	58.33%	Eligible
Bob Hawn	12	6	50.00%	Eligible
Vinnie Green	12	6	50.00%	Eligible
Chris Pisani	12	6	50.00%	Eligible

Friday, May 9, 2008

Minutes From Meeting April 30th

MEETING DATE:	Wednesday April 30th, 2008
MEETING TYPE & PLACE:	GENERAL MEETING – Glendora VFW

1. CALL TO ORDER

The President called the meeting to order at 8:34 PM.

2. ROLE CALL & APPROVAL OF MINUTES

(Board Members attendance is listed below and a complete attendance record is listed at the end of these minutes. The Secretary records attendance)

NAME	STATUS	PRESENT	NAME	STATUS	PRESENT
Frank Plefka	President	Present	Rich Rinaldi	Secretary	Present
Joe Snyder	Treasurer	Present	Henry Theisen	Vice President	Present
Mike O’Brien	Player Agent	Present	Paul Merklein	Umpire Chief	Present
Steve Bentley	Safety Director	Present	Steve Bentley	Field Director	Present
Rick Boutilier	Equipment Mgr.	Present	Bob Hawn	Major Coord.	Absent
Rick Boutilier	Minor Coord.	Present	Harry Reilly	Pony Coord.	Present
Bob Hughes	T-Ball Coord.	Present

Motion To Approve Minutes Dated 4/16/08

*Motion Brought By:*	*Frank Plefka*	*2^nd:*	*Mike Curley*
*Yes:*	14	*No:*	*0 (Approved-Unanimous)*

3. President (Frank Plefka) Report

· Review Previous Meeting Minutes: Frank Reviewed the previous meeting minutes which included District 14 Meeting update, Home Run Derby Day, and Inner League meeting update.

· Role Call: The Senior team was not represented, per the Constitution – all other teams were present.

· Tournament: Frank reviewed the tournament start date which is June 20^th. The Mandatory Managers/Coaches meeting will be June 15^th at 6:00 PM at the Glendora Fire Company (pizza & soda will be provided by the GLL). Previous meeting Frank asked for everyone to start thinking about volunteering to be a Coordinator. Bob Hughes volunteered to coordinate the 7-Year old tournament. Next meeting we need to finalize Coordinators for the 8 and 10 year olds.

· District 14 Meeting: Reminder that the D14 meeting is Sunday May 4^th – 7:00 PM in Brooklawn.

· Dugout Cleanup: Reminder to everyone to make sure that your dugout is completely cleaned out of all trash after your games.

4. Vice President (Henry Theisen) No Report

· Sponsorship: Henry reported that one team has not paid which he is checking into and that new sponsorship signs are on order and will be in shortly.

5. Secretary (Rich Rinaldi) Report

· General: Rich distributed previous meeting minutes and voting eligibility information.

· Mail: We received two Verizon invoices for phones ($9.46 each) and two sponsor checks to deposit; Capital Finance ($375) and Cook’s Florist ($75).

· Reminder: A reminder from the Ladies Auxiliary was passed out to Managers to make sure that their parents are covering the Candy Stand and showing up per the schedule.

6. Treasurer (Joe Snyder) Report

· Finances: Joe reported financial information & details through this meeting. Current balance was $10,622.65. We wrote umpiring checks and paid two outstanding bills. Currently we have an invoice to pay for Magnolia Gardens and a Sports Outlet invoice for $1,100.00.

7. Field Director (Steve Bentley) Report

· Fernwood Work Party: Steve advised that there is a work party Saturday morning at 9:00 AM at Fernwood field to finish painting both the Candy Stand and the Equipment Garage. All help would be appreciated.

8. Safety Director (Steve Bentley) Report

· Ice Packs and Safety supplies are at all fields.

9. Umpire-In-Chief (Paul Merklein) Report

· See New Business Report

10. Player Agent (Mike O’Brien) Report

· No Report

11. Equipment Manager (Rick Boutilier) Report

· Team Apparel & GLL Apparel: Reported that the additional team apparel ordered is in and he will start to distribute. The GLL Apparel will be in shortly and he will distribute and collect money.

· Caution Foul Ball Sings: Rich R. gave new foul ball area signs donated by his company too Rick for Fernwood.

12. Division Coordinator Reports

Majors (Bob Hawn):

· Absent – No Report

Minors (Rick Boutilier):

· Rick reminded everyone that starting May 1^st you are able to steal home during games.

Ponies (Harry Reilly):

· No Report

T-Ball (Bob Hughes):

· Bob Hughes advised everyone that this past Monday they started Coach Pitch in the T-Ball Divison.

13. NEW BUSINESS

· Picture Days: Frank advised everyone that Picture Days will be 5/14 and 5/14. This is our 3^rd year in the contract with Sports Image and they will give us a check for $500 and each Sponsor will get a team plaque. Since this meeting the Picture Schedules have been distributed and are also posted on the Home Page of the website and the Registrations/Events page.

· Umpiring Games: So far this season we are having a problem with too many scheduled umpires calling out or not showing up. The Umpire Schedule has been redone and will be passed out tonight and it is also posted on the website. It now puts the burden on the team to umpire games. Managers were handed out the new schedule, contact list, master schedule and field availability list to make it easy to obtain umpires. It is the team on the schedules responsibility to umpire the game and supply both umpires. If there is another name listed you only need to supply one umpire. If the game is rescheduled you are responsible for the rescheduled date.

· Candy Stand: We are having a similar problem regarding the Candy Stands where people are not showing up. In addition to the notice handed out from the Ladies Auxiliary we are asking the Managers that they remind their teams regarding who is working the Candy Stand by calling them or reminding them at the previous game. Also remind them when they need to pick-up the money box.

· Bowling Fundraiser: Rick reminded everyone about the Bowling fundraiser on May 18^th and that we try to fill it up. The more money we make the more we can do for the kids.

· Tournament Selection: Frank advised that selection for Tournament (All-Star) teams will be after the May 28^th meeting. A reminder to the Managers and Coaches to take notice of how the other team’s players are playing so you can vote accordingly.

14. MEETING ADJOURNMENT (Meeting was adjourned at 9:10 PM, next meeting is Wednesday May 28th at the Glendora VFW – 8:30 PM. Also – Remember to check the website www.mygll.com for meeting changes, schedules, umpire schedules, fundraisers, etc.

*Motion Brought By:*	*Frank Plefka*	*2^nd:*	*Rich Rinaldi*
*Yes:*	14	*No:*	*0 (Unanimous)*