MEETING DATE:	Wednesday February 11th, 2009
MEETING TYPE & PLACE:	GENERAL MEETING – Glendora VFW

 1.      CALL TO ORDERThe President called the meeting to order at 8:42 PM. 2.      ROLE CALL & APPROVAL OF MINUTES

(Board Members attendance is listed below and a complete attendance record is distributed at each meeting)

 (The Secretary records attendance)

 

Motion To Approve Minutes Dated: 1/14/2009 meeting

Motion Brought By:	Frank Plefka	2nd:	Brian Ward & Chris Clark
Yes:	18 (Unanimously Approved)	No:	0

 3.      President (Frank Plefka) Report

·        Review Previous Meeting Minutes:  Frank reviewed the previous meeting minutes which included registrations, sponsorships, opening day, tryouts and upcoming nomination of Managers.·        Charter Hold: As of now we are on Charter Hold but all the forms have been filled out and faxed and we should be off by the next meeting.·        Permits: The permits for all fields were submitted last week we should have them in a week or so.·        YAK Meeting: Thanks to Brian & Henry for attending the meeting.  They reviewed a lot of basic information which included background checks and the fact that funding was low so we might have to do more like emptying trash cans into the dumpsters.·        Insurance: Our Insurance has been paid and Frank has the Declaration page.·        Opening Day Parade: Permits have been applied for and Opening Day Parade will be April 4th at 11:00 AM – starting at the Glendora Fire Company.  There was an issue brought up regarding 10 players who will have a conflict due to “communion classes” but there is nothing we can do except try to schedule their games later.  The Township due to budgets and other commitments cannot move our parade time or date.·        Parade Location:  A vote was held to decide whether we march to and hold Opening Day Ceremonies at Fernwood or Whitebirch field.  Whitebirch Field was the winner by Unanimous Vote 18-0.

 4.      Vice President (Harry Reilly) Report  5.      Secretary (Rich Rinaldi) Report    6.      Treasurer (Joe Snyder) Report

·        Finances: Joe reported financial information through this meeting which included a current balance of $13,168.47.  We paid bills for Magnolia Gardens ($477.85), Parade permits ($25 & $125), and several Verizon bills. ·        Beef-N-Beer Profit:  After expenses the profit from the Beef-N-Beverage was $4,131.00.

 7.      Field Director (Steve Bentley) Report

·        No Report

 8.      Safety Director (Bo Cerveny) Report

·        No Report

 9.      Umpire-In-Chief (Paul Merklein) Report

·         Umpire Clinic:  Paul is looking into having another umpire clinic at our field.  More info to follow.

  10.   Player Agent (Mike O’Brien) Report

·        Registrations:  Mike reported 64 signups with only one Jr/Sr. signup.

 11.   Equipment Manager (Rick Boutilier) Report

·        Batting Cage Equipment:  A new tee, hit stick, baseballs for machine and two heaters were purchased for the Catalina batting cage.·        Outside Batting Cage:  Thanks to John Licketto for donating a “Job Box” for the outside batting cage at Whitebirch.  We will also be purchasing netting for this cage which will cost approximately $1,000.00.

 12.   Division Coordinator Reports

·        No Reports

 13.   NEW BUSINESS

·        Officer Changes: The change in Officers has been submitted to Little League.·        Rain Date: Triton is booked and won’t be able to be used for a rain date option.  Highland is still a possibility and we will look into Glen Landing.  If not it will be rescheduled for the 8th of March.·        District 14 Meeting:  Next meeting is February 23rd (7:00 PM) at Blackwood Clubhouse.  We will need to pay our district dues which are $350.  They also want Manager contact information for the Inner League.  Managers for the Minors and up should attend these meetings.·        Scheduling: The Minor Coordinator will schedule the Catalina batting cage practices and fields and the Major Coordinator will be in charge of the schedule for the Whitebirch outdoor batting cage.·        Scoreboard:  A new scoreboard will cost approximately $5200.  Harry is looking into sponsorship for the scoreboard.·        Manager Nominations: Managers nominated; TBALL (Scott Pieczara, Eileen Gorski, Chris Clark, Pat Githens); PONY (Joe Snyder, Bill Fagan, Bo Cerveny, Steve Bentley, Mike Sandone, Bob Hughes); MINOR (Rick Boutilier, Chris Pisani, Mike O’Brien, Vinnie Green); Major (Paul Merklien, Henry Theisen, Tim Gallagher, Jeff Locantore); JUNIOR/SR (Bruce Scott –Seniors & Bob Hawn-Juniors).  Final nominations and vote is 2/25/08 meeting.

  14.   MEETING ADJOURNMENT (Meeting was adjourned at 9:18 PM, next meeting is February 25^th at the Glendora VFW – 8:30 PM.  Don’t forget that our last Registration date is before this meeting at the Glendora VFW. 

Motion Brought By:	Frank Plefka	2nd:	Rich Rinaldi
Yes:	18	No:	0 (Unanimous)