MEETING DATE:	Wednesday May 13th, 2009
MEETING TYPE & PLACE:	GENERAL MEETING – Glendora VFW

 1.      CALL TO ORDERThe Vice President called the meeting to order at 8:38 PM. 2.      ROLE CALL & APPROVAL OF MINUTES

(Board Members attendance is listed below and a complete attendance record is distributed at each meeting)

 (The Secretary records attendance)

 

Motion To Approve Minutes Dated: 4/01/2009 meeting

Motion Brought By:	Harry Reilly	2nd:	Rich Rinaldi & Mike O’Brien
Yes:	20	No:	0

 3.      President (Frank Plefka) Report

·        No Report (Absent):

 4.      Vice President (Harry Reilly) Report  5.      Secretary (Rich Rinaldi)  6.      Treasurer (Joe Snyder) Report

·        Finances: Joe reported financial information through this meeting which included a balance of $11,734.99. This includes payments to Sports Outlet $1,210.00; Magnolia Gardens $371.00 and Cook’s Florist $31.00.  We received sponsor checks from MP Murphy and Nancy Kelly along with additional registration money.

 7.      Safety Director (Bo Cerveny)

·        No Report (Absent)

 8.      Field Director (Steve Bentley) Report

·        Fernwood Garage:  Garage is still in terrible shape and hard to open.  There is a work order request in to replace it.  Maybe we should think about paying to replace it ourselves.·        Sink Hole:  There is a 12’ sink hole between the T-Ball & Pony fields that we had blocked off and that the Township has since filled in with concrete.

  9.      Umpire-In-Chief (Paul Merklein) Report

·        Jr/Sr. Umpires: Paul advised that we are now covered for 90% of these games and thanks to the Coaches and Parents that volunteered to do this.  It looks like we will save approximately $2,000 in Umpire fees because of all the Coaches and Parents volunteering.

  10.   Player Agent (Mike O’Brien) Report

·        Volunteer Forms:  Thanks to the 3 Managers that emailed their Volunteers names.  Managers need to see Mike after the meeting and advise him of anyone that is Coaching or helping out on the fields.  There are definitely volunteers on the fields who have not filled out a Volunteer application which is against Little League rules and not acceptable.

 11.   Equipment Manager (Rick Boutilier) Report

·        No Report

 12.   Division Coordinator Reports

·        Seniors, Majors,: No Report·        Minor (Chris Pisani): A request that all Managers using the Catalina batting cage please clean-up the cage before you leave and lock-up.  The last couple times in the cage it has been a mess.·        Pony (Brian Ward): No Report·        T-Ball: (Chris Clark):  No Report

 13.   NEW BUSINESS

·        Bob DiDonato Tournament:  Rich emailed league Presidents and various league contacts all information on the annual Bob DiDonato All Star Tournament which included details and application.  The Tournament will be June 18th through June 22nd and the Mandatory Coaches meeting will be Sunday June 14th at the Glendora Fire Company – 6PM.  The age brackets this year are 7, 8 & 9.  We are looking for volunteers to fill the position of Tournament Coordinators.  Nobody Volunteered.  Thanks to Brian Ward who volunteered to Coordinate the 8-year old bracket after the meeting.  The 7 & 9 year old is still open.·        Ladies Auxiliary: A reminder from the Ladies Auxiliary to Team Managers that they need to be aware and remind parents all aspects of the Candy Stand and to advise Denielle regarding make-up games.  Also there are no kids allowed in the stands period.·        All-Star Selection Nominations:  After this meeting we will nominate all-star selections.  Only Managers and First Coaches need to stay around and hand in their nominations.  Mike has forms detailing who is eligible and for what age bracket they are eligible.  A player can only play on one district team.  If a player is nominated the Manager needs to verify that “if” he is selected he will be available and able to participate.  This needs to be done by the selection meeting which is next week May 20th at the VFW 8:30 PM.  Only Managers and First Coaches are to attend this meeting.  ·        Senior Registration: Mike has advised that he has received the balance of Registration money from the unpaid seniors and will turn over to Joe Snyder by this Friday May 15th.

 14.   MEETING ADJOURNMENT (Meeting was adjourned at 9:04 PM, next general meeting is May 27^th at the Glendora VFW – 8:30 PM.  There is a meeting for Managers and First Coaches for All-Star Selection next week May 20^th at the Glendora VFW – 8:30 PM.  

Motion Brought By:	Harry Reilly	2nd:	Rich Rinaldi
Yes:	20	No:	0 (Unanimous)

MEETING DATE:	Wednesday April 22, 2009
MEETING TYPE & PLACE:	GENERAL MEETING – Glendora VFW

 1.      CALL TO ORDERThe President called the meeting to order at 8:44 PM. 2.      ROLE CALL & APPROVAL OF MINUTES

(Board Members attendance is listed below and a complete attendance record is distributed at each meeting)

 (The Secretary records attendance)

 

Motion To Approve Minutes Dated: 4/01/2009 meeting

Motion Brought By:	Frank Plefka	2nd:	Brian Ward & Mike O’Brien
Yes:	24	No:	0

 3.      President (Frank Plefka) Report

·        Review Previous Meeting Minutes:  Reviewed previous minutes which included an update on Opening Day, dumpsters, Uniforms, Whitebirch batting cage and Pony Rules.·        Website: Information was given out to Managers which detailed everything that is on the www.mygll.com website.  Handouts are to be passed out to parents/guardians.·        Opening Day: Thanks to everyone that assisted and helped to make Opening Day a big success.·        Keys:  Frank received a box of locks from the Township that will eventually need to be distributed.  We are still working with the Township on trying to get one key for all the locks. ·        Team Records: A reminder that all Pony and Minor teams need to update Rich with their team records.

 4.      Vice President (Harry Reilly) Report  5.      Secretary (Rich Rinaldi)  6.      Treasurer (Joe Snyder) Report

·        Finances: Joe reported financial information through this meeting which included a balance of $13,015.60. This includes a payment to Signorama for $1,500.

 7.      Safety Director (Bo Cerveny)

·        No Report

  8.      Field Director (Steve Bentley) Report

·        Fernwood Garage: The garage at Fernwood has become so bad that Brian Ward installed to hasp and locks to keep it secure.  If you have a problem with your key, see Brian.·        Fields: Steve recommends that we purchase or get donations so that we have a Shop-Vac or sump pump at each field due to how bad they are draining now.  We have gone through 40 bags of diamond dust and Steve recently purchased 8 more.  We will see if we can first get anyone to donate a shop vac or sump pump.

 9.      Umpire-In-Chief (Paul Merklein) Report

·        Jr/Sr. Umpires: Paul advised we need more volunteers – currently we have half of the schedule covered.

  10.   Player Agent (Mike O’Brien) Report

·        Volunteer Forms:  Mike asked all Managers to email him a list of their volunteers and coaches so he can verify our paperwork is up-to-date.

 11.   Equipment Manager (Rick Boutilier) Report

·        Batting Cage Machines:  When using the batting cage machines please use the rubber balls in the machine and only use the hard baseballs when you are pitching to batters.·        Baseballs: It was brought up that T-Ball needs more baseballs (there should be some at Whitebirch & Catalina).  Let Rick know if more are needed.

 12.   Division Coordinator Reports

·        Seniors, Majors,: No Report·        Minor (Chris Pisani): A review of the pitch count rules was discussed.·        Pony (Brian Ward):  Managers please review the Parent Code of Conduct with your team parents; Reminder to Managers that there Coaches in the field (2 Maximum) must be behind the outfielders and the outfielders must be 10FT back from the infield·        T-Ball: (Chris Clark) T-Ball Manager please be aware that we are trying to get 4 inning games in and a minimum of 3 innings.

 13.   NEW BUSINESS

·        Pictures:  Information was distributed to all Managers for 2009 pictures.  This information needs to be distributed to parents/guardians.  Pictures will be taken 4/30 and 5/1 at Catalina Field. If weather permits it will be outside, if not, pictures will be inside the batting cage.  This year they will be bringing more photographers due to the increased number of teams.  Junior pictures will be 5/1 at 6:20 PM – there are no Senior pictures.·        Rainouts:  To date we are having a tough year with the weather and rainouts.  We need to get games in whenever we can and as soon as we can.  We should use Saturday and Sunday to make up as many games as we can and use the entire day if we have to.  ·        Raking Fields: Tim Gallagher brought up a good idea that we should rake the fields after each game, which is what most other leagues do.  Please see if you can gather your Coaches or Parents and do a quick rake of the field after your games.

 14.   MEETING ADJOURNMENT (Meeting was adjourned at 9:19 PM, next general meeting is May 13^th at the Glendora VFW – 8:30 PM.  Official attendance for team representation at meetings started the 22^nd.   

Motion Brought By:	Frank Plefka	2nd:	Rich Rinaldi
Yes:	24	No:	0 (Unanimous)