This
organization shall be known as the Glendora Little League. It is
incorporated under the laws of the State of New Jersey. The date of incorporation was June 24, 1963. The charter
shall be displayed as required.
ARTICLE
II - OBJECTIVE
The objective of the Glendora Little League shall be to implant firmly in the children
of the community the ideals of good sportsmanship, honesty and courage so they may be finer, stronger and happier children
and will grow up to be good, clean, healthy people.
These objectives will be achieved by providing supervised competitive
athletic games. The supervisor shall bear in mind that the attainment of exceptional athletic skills or the winning
of games is secondary, and the molding of the future people is of prime importance.
ARTICLE III - EXECUTIVE BOARD & OFFICERS
Section
1
The Glendora Little League will be directed by a group of fourteen
Officers. Of the fourteen Officers seven will make-up the Executive Board. The Executive
Board shall be the President, Vice-President, Secretary, Treasurer, Safety Director, Player Agent & Umpire-in-Chief.
An Officer may hold two positions but an Executive Board member may not hold two Executive Board positions.
1) President 2) Vice President 3) Secretary 4) Treasurer 5) Safety Director 6) Player Agent 7) Umpire in
Chief 8) Equipment Manager 9) Field Director 10) T Ball Coordinator 11) Pony Coordinator 12) Minor Coordinator 13) Major Coordinator
14) Junior/Senior Coordinator
**The Executive Board is the protest committee. The President will abstain
in the voting process if there is a conflict of interest with a Officer (this way the vote will
still have an odd number).**
Section 2 - THE DUTIES OF THE OFFICERS SHALL
BE
PRESIDENT Preside over all meetings, appoint standing committees, establish temporary committees as required, appoint a chairmen
to such committees, preside over Protest committee and shall be a member of exofficio of all committees; appoint members to
fill vacancies in the Executive Board. Attend Gloucester Township Council Meetings and advocate at the same for the league’s
best interest, when applicable. Report to the Board on any business conducted by Council or the Township, which pertains to
the league.
VICE PRESIDENT
Assist the President and preside in his absence; chair the Sponsors committee.
SECRETARY
Record minutes of meetings; record
attendance and supplies voting eligibility lists. Notify members of important meetings as required by the constitution. Responsible
for all official correspondence. Responsible for the P.O. Box key and retrieving contents of such. Assist the President and
preside in his absence.
TREASURER
Keep all financial records; record all financial transactions, receipts and disbursements. Prepare and co-sign all
checks as required by the constitution. Report league financial status at meetings. Assist the President and preside in his
absence.
SAFETY DIRECTOR
Provide,
maintain and adapt a comprehensive Safety Program for all aspects of the league. This shall include players, coaches, spectators,
fields and buildings. Institute and maintain an accident reporting system and follow up on any and all accidents. Responsible
for all correspondence with Little League Headquarters regarding safety issues.
PLAYER AGENT
Responsible for the proper running of all registrations, drafts,
and tryouts. If there is a conflict of interest due to the Player Agent coaching than any conflicting decisions will revert
back to the President. The Player Agent is responsible for all correspondence & communications with parents regarding
players & issues.
EQUIPMENT MANAGER
Coordinate the distribution, collection, maintenance, inventorying,
and re-ordering of equipment and uniforms throughout the entire season which includes post season, tournaments, fall-ball,
etc.
UMPIRE-IN-CHIEF
Recruits and assigns umpires at both major and minor league levels; assumes
responsibility of training and field deployment of umpires. Responsible for scheduling umpires or corresponding with the Player
Agent regarding scheduling.
FIELD DIRECTOR
Be responsible for the formulation of a plan for the maintenance
of and improvement to all fields, grounds, and buildings for the current year. Call for and supervise work parties as required
to ensure the implementation of that plan. Coordinate any and all scheduling at the facilities between opening day and the
conclusion of the season. Responsible for all communications with the Township on matters regarding the fields.
JUNIOR/SENIOR
COORDINATOR
Responsible for proper operation of the Junior/Senior League Division. Responsible for communications
with other Managers in the division nd distribution of all League rules. Responsible for attending District meetings.
MAJOR COORDINATOR
Responsible for proper operation of the Major League Division. Responsible for scheduling and rescheduling games.
Responsible for communications with other Managers in the division and distribution of all Leagues rules. Responsible for
coordinating the division draft and tournament selection teams. Responsible for attending District meetings.
MINOR
COORDINATOR
Responsible for proper operation of the Minor
League Division. Responsible for communications with other Managers in the division and distribution of all Leagues rules.
Responsible for coordinating the division draft and tournament selection teams. Responsible for attending District meetings.
PONY COORDINATOR
Responsible for proper operation
of the Pony League Division. Responsible for communications with other Managers in the division and distribution of all
Leagues rules. Responsible for coordinating the division draft and tournament selection teams.
T BALL COORDINATOR
Responsible for proper operation of T-Ball division. Responsible
for communications with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating
the T-Ball division draft.
ARTICLE IV - MEMBERSHIP
Any person 19 years of age or older may apply for active membership.
Any person 16 years of age may apply for associate membership.
To be an active member, a member must attend at least 50% of the regular business
(General) meetingsand perform any reasonable request required to meet the objectives of the Glendora Little
League Organization, unless excused as detailed in bullet 4. General Meeting attendance is based on the meetings held between
the "last meeting" date and the date exactly 6 months prior to the last meeting date.
Active membership
shall start on the first meeting in October. Only active members shall be permitted to vote.
An associate member is allowed to assist coaches in all leagues. They need
not attend meetings and are not eligible to vote.
The Executive Board will decide excused absences when notified by letter, which states the reason and period of time
for the absence. A majority vote will rule.
The Executive Board acting as a body can suspend or terminate any member or manager whose conduct they consider detrimental
to the best interest of the GLL Organization. Such a suspension may be appealed at a general meeting. A vote of two-thirds
of the active members present shall rule.
ARTICLE V – ELECTION OF EXECUTIVE BOARD & OFFICERS
Section 1: Officers shall be elected
annually.
Section 2: Officers may be re-elected for consecutive terms
Section 3: The president has
the authority to fill the unexpired term of any officer with the approval of the Executive Board.
Section 4: Eligibility to serve on the Executive Board requires membership for at least six
months immediately preceding nominations and the members must have attended 50% of the regular business (General) meetings
unless excused under Article IV, Section 4. The Secretary shall notify all members of the list of candidates that are eligible
for the Executive Board prior to the first Wednesday of August. Any non-eligible volunteer may be declared eligible upon
application and approval of the Executive Board at a regular (General) meeting prior to election night. If a “member” does not hold “membership/voting”
status at any point they may be removed from the Board. The Board position will be forfeited and filled
by appointment from the President. The position will then be approved at the next General Meeting.
Section 5: Nomination of
the Executive Board & Officers will be held during the second meeting in August. After this meeting nominations
will be closed.
Section 6: Election of the Executive
Board & Officers will be held during the second meeting in September.
Section 7: Executive
Board & Officers will be elected by a majority vote of active members present.
Section 8: Voting for the Executive
Board & Officers shall be secret ballot except in case of no opposition in which the Secretary will cast the official
ballot. The Secretary will count votes and the count will be witnessed or verified by another Executive Board member.
Immediately after elections vote counts are available for disclosure.
Section 9: The term of the elected officers
shall start with the first meeting in October. Official league attendance is the meeting span between the last meeting
and the exact date prior to 6 months from the last meeting.
ARTICLE VI - MEETINGS
Section 1
The regular (General) meetings of this organization will be held on the second and fourth
Wednesday of each month, unless otherwise ordered by the Executive Board. The Secretary will keep a calendar detailing
the meeting dates and place of meetings which is accessible to everyone.
Section 2
Special meeting
upon the call of the President or two-thirds vote of the Executive Board may be required from time to time. Sufficient
time and notice will be given when possible.
Section 3
A minimum of five active members including the
President or Vice-President must be present to conduct an official meeting.
Section 4
The Order of
Business shall be; Call to Order, Role Call, Reading & Approval of past minutes, Board Member reports if applicable, New
members or guest, Communications or bills, Committee reports, Old Business, New Business, Adjournment. Some of the above topics
may be covered in an Executive Board members’ report.
Section 5
Executive Board Meetings
All members of the Executive Board shall be given notice of meetings for an
emergency.
A majority of members of the Executive Board
shall constitute a minimum of five at any meeting and a majority vote of those present shall govern. The President or Vice-President
must be in attendance for a meeting to take place and be official.
The President or a request shall call additional Executive Board meetings by three members of the Executive Board
for emergencies only.
The rules contained
in "Roberts Rules of Order" shall govern the Organization in all cases to which they are applicable, and in which
they are not inconsistent with the by-laws or the special rules of this organization.
ARTICLE VII - MANAGERS AND COACHES
The Executive Board shall approve
managers that are nominated at the first meeting in February. The active members eligible to vote shall approve appointments
at the second meeting in February. Managers must be either present or represented by a coordinator to be nominated.
Managers prior to the second General Meeting shall select
coaches, which shall be approved by active members at a General Meeting.
There will be a maximum of one manager
and one official coach per team. A second coach may be added if mutually agreed upon by all Managers prior to or up until
the draft begins. The President will have final decision on any disputes.
Managers are responsible for their teams, coaches conduct and equipment bags.
ARTICLE VIII - PLAYING MEMBERS
Section
1
Any youth meeting the requirements of age and residing within the limits of the league franchise, as set forth
in the rules of Little League Incorporated, shall be eligible to participate as a playing member.
Section
2
Every player on a team will participate in each game a minimum of six (6) defensive outs and bat one (1) time unless
physically handicapped or suspended.
Section 3
The two inning playing rule may be waived at the
discretion of the manager with the approval of the Player Agent for the following reasons:
-Playing
member misses two consecutive practices without valid reason.
-Playing member misses two consecutive games without valid
reason.
-Playing member is not present at game time.
-Playing member misses a combination of a practice and a game
in succession without a valid reason.
Section 4
A playing member may be suspended after the
manager informs Player Agent immediately after incident. The Manager will take action for the next game. Upon
evidence of misconduct by any youth, the Executive Board acting as a body, shall notify the Manager of the team within twenty-four
hours of the act; said Manager shall appear before at least three members of the above group within three days of the act.
Section 5
Each team Manager shall distribute player uniforms prior to opening day. Players are required
to wear team uniforms to all official games. Uniforms are the property of the playing member and are not to be returned.
Section 6
It is highly encouraged
to retain players at their appropriate age level, however, in rare instances a player may move up or down a level based on
the following criteria:
The
player poses a risk to other players in that division because of his/her skill level.
The player poses a risk to him/herself in that
division because of his/her skill level.
The player has a handicap or disorder that does not allow them to play in that division.
The
GLL’s age bracket is the same criteria as Little League. Our age breakdown is T-Ball (4-7), Pony (6-9), Minor (8-11),
Major (10-12), Junior (13-14) and Senior (15-16). Tryouts will be held for each individual league age bracket
and starting at 6 Years Old. Your League Age is your age Prior to May 1st. All
players will attend tryouts and be placed in the appropriate Division based on skill level. Where league
ages overlap decisions on placement will be done by evaluation of players Tryout by all Board Members and Managers/Coaches.
The parent/guardian will be given the opportunity to choose a lower division that they are eligible for.
ARTICLE IX - FINANCIAL POLICY
Section 1
The board members (where applicable) shall submit detailed
budget requirements for the appointed year.
Section 2
The Executive Board shall approve
all disbursements against the approved budget or approved expense.
Section 3
All contributions
shall be made to the Glendora Little League and shall be placed in common treasury of the league.
Section
4
All reimbursements or disbursements of funds will be made by check, with submission of vouchers, countersigned
by the Treasurer and another Executive Board member after approval by Executive Board.
Section 5
The
Treasurer shall keep financial records of all assets, liabilities, income, and expenses of the Glendora Little League and
bring such to all meetings.
Section 6
All financial records shall be audited annually at
the end of the fiscal year, prior to the new officers taking office. The President shall appoint a special committee
to make the audit.
Section 7
The Treasurer shall decide upon the deposit of moneys belonging
to the league which shall be approved the the Executive Board.
Section 8
The Glendora Little
League fiscal year begins on October 1st and ends in subsequent year September 30th.
Section 9
The
Glendora Little League will not allow checks to be disbursed to the payee of "CASH".
Section 10
All checks disbursed by the Glendora Little League will require two signatures. The Treasurer shall be
on signature and an approved Executive Board member shall be the other. There will be only three (3) approved Executive
Board members that can sign checks. The Treasurer, Secretary, and a third approved Executive Board member.
Section
11
The President shall be responsible for ongoing audits of the financial records. The President may
enlist the help of any Executive member to perform audits. All financial information should be on hand and available
at all General and Executive Board meetings.
ARTICLE X - PLAYING RULES
Section 1
The official playing rules for the Major & Minor leagues have been established
by Little League Baseball, Williamsport, PA for the current season and shall be binding on this league. Current rules
can be found in the official Little League Rules handbook.
Section 2
The Pony division follows
Little League Rules with exception to the Glendora Little League Rules which are distributed to each Manager in the division
prior to the start of practices each year.
Section 3
The T-Ball division follows Glendora
Little League Rules which are distributed to each Manager in the T-Ball division prior to the start of practices each year.
ARTICLE XI - AMENDMENTS
This constitution or any section
(Except when in conflict with Little League rules or regulations) may be amended or replaced by two-thirds vote of the active
members present at any duly constituted meeting provided that written or electronic notice of proposed changes, over the signature
of the Secretary, notifies active members at least ten days prior to the meeting at which such proposed changes shall be submitted
for vote. Final vote will be taken at a General meeting.
ARTICLE
XII - TOURNAMENT TEAMS
Section 1
The league Manager
of the team finishing with the best regular season record shall be the Manager of the tournament teams for that year.
In case he declines the Manager of the team with the next best winning record of the regular season shall be the Manager.
The tie-breaker will be the winner of head-to-head records and the final option will be a coin toss by the President.
The Executive Board shall appoint the Manager if it is left vacant.
Section
2
The Coaches for the team shall be selected by the tournament Manager and be approved by the Executive
Board. Active members shall be considered first for coaches. Officially there will be a Manager and two coaches,
however one unofficial practice coach will be recognized by the league.
ARTICLE XIII - THE DRAFT
The purpose of the draft is to provide evenly balanced assignment
of players both by ability and age. The Player Agent shall bear responsibility for the overall coordination of the drafts
and be responsible for communications with the League Coordinators.
DRAFT
1)
The Coordinator of that level will run the draft for each level. If a conflict exists with the coordinator also being
a coach/manager, the Player Agent/President/Board Member will make all final decisions.
2) Before the draft begins,
managers will have the opportunity to request a 2nd coach for his team. If all are in agreement, then a 2nd coach will
be added to the teams that request such.
3) After managers and coaches are determined, the managers will agree
on a placement of each coach's son/daughter pertaining to their draft position. If a question exists to a player's
position in the draft, the coordinator or Player Agent/Executive Board member will resolve such issues. Player will
then be slotted into the draft and managers will forfeit those picks. (Ex. manager and coach's sons are determined
to be 1st & 2nd round picks. That team does not pick another player until the 3rd round).
4) To begin
the draft, positions will be pulled out of a hat. The coordinator for each level will be responsible for the draw.
5) Draft will be done in a "Serpentine" order. This means that ODD rounds will go in order from lowest
to highest and EVEN rounds will be highest to lowest. Examples are listed below.
3 TEAMS
Round 1 is 1-2-3
Round 2 is 3-2-1
Round 3 is 1-2-3
Round
4 is 3-2-1
4 TEAMS
Round
1 is 1-2-3-4
Round 2 is 4-3-2-1
Round 3 is 1-2-3-4
Round 4 is 4-3-2-1
ARTICLE XIV - LEAGUE SCHEDULES
Schedule Format
The following is a scheduling format to be used for intra-league scheduling. It is a format that can
also be used for scheduling in-house games in an inter-league play schedule. It is based on a mathematical formula that allows
for equality in number of games versus each opponent, number of home and away games, and number of games played in a week.
It is designed as a model for the coordinators to follow in scheduling their season in March. Below are examples.
3 TEAMS = CYCLE 1-ABC
1 VS 2 = A
1
VS 3 = B (The cycle allows for each team to play twice and each other once. Change the order
2 VS 3 = C
of the letters and home/away for each cycle)
5 TEAMS
= CYCLE 1-AHEDJ CYCLE 2=BIFCG
1 VS 2 = A
1 VS 3 = B
1 VS 4 = C
1 VS 5 = D
2 VS
3 = E
2 VS 4 = F (The cycle allows each team to play twice. To play all 4 opponents, 2
cycles
2 VS 5 = G must be used. Change the order of the letters and home/away for
each cycle)
3 VS 4 = H
3 VS 5 = I
4 VS 5 = J
Below
is sample schedule which shows 5 teams (each playing 12 games)
| SUNDAY | MONDAY | TUESDAY | WED | THURS | FRIDAY | SAT |
| | A
- 1VS2 | H-3VS4 | E-2VS3 | D-1VS5 | J-4VS5 | B-1VS3 |
| | I-
1VS2 | F-2VS4 | C-1VS4 | G-2VS5 | A-2VS1 | H-4VS3 |
| | E-3VS2 | D-5VS1 | J-5VS4 | B-3VS1 | I-5VS3 | F-VS2 |
| | C-4VS1 | G-5VS2 | A-1VS2 | H-3VS4 | E-2VS3 | D-1VS5 |
| | J-4VS5 | B-1VS3 | I-3VS5 | F-2VS4 | C-1VS4 | G-2VS5 |
NOTE:
All teams play the same opponent
an equal number of times.
All teams play on the same days an equal
number of times.
Saturdays should be used for make up games or
as a double header when acceptable and if desired
ARTICLE
XV - PLAYER REPLACEMENT
Section 1 - Player Replacement in
the Major Leagues
-If a player quits he may be replaced.
-A player form the Minor Leagues must replace
any Major League player missing two consecutive games unless specific written excuse is presented to and approved by the Player
Agent.
-The player assigned to a team should confirm to the age restrictions established prior to the draft.
-All
replacements must be in uniform by the second game after it is determined that a replacement is required.
Section 2 - Player Replacement in the Minor Leagues
- The purpose of these rules is
to maintain a balance of players between the Minor League and the Pony League.
- Player replacement is required
in Section 1 above with replacements coming from the Pony League. However, at the discretion of the Minor League Coordinator
a team or teams may be allowed to continue with one less player than the original roster.
Section 3
- Siblings of the Player on the Team
1. Consistent with the objectives of having families
associated with the same team, certain players may be claimed prior to the start of the regular draft. The
following players are eligible.
· Child or siblings
of the manager will be slotted in a draft spot prior to the start of the draft.
· Child or siblings of a coach will be slotted in a draft spot prior to the start of the draft.
Siblings may be placed on the same team.
Once the first sibling is selected the remaining will be immediately slotted by the Division Managers and the League
Officials overseeing the draft. The League Officials decision will be final.
Section 4 - A Replacement Player may not start unless he is the 9th player.
A
replacement player must have playing time according to and following league rules. A "Pony" replacement
player is not permitted to pitch.
Section 5-Late Registrations
Players registering
after the initial tryout date will be eligible to register and their will be one additional tryout which will be scheduled
for one week before the season opens. Managers, Coaches, and the Player Agent will attend this tryout. After this
final tryout registrations will be closed.
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