Preside over all meetings, appoint standing committees, establish temporary committees as required, appoint a chairmen to such committees, preside over Protest committee and shall be a member of exofficio of all committees; appoint members to fill vacancies in the Executive Board. Attend Gloucester Township Council Meetings and advocate at the same for the league’s best interest, when applicable. Report to the Board on any business conducted by Council or the Township, which pertains to the league.

VICE PRESIDENT

Assist the President and preside in his absence; chair the Sponsors committee.

SECRETARY

Record minutes of meetings; record attendance and supplies voting eligibility lists. Notify members of important meetings as required by the constitution. Responsible for all official correspondence. Responsible for the P.O. Box key and retrieving contents of such. Assist the President and preside in his absence.

TREASURER

Keep all financial records; record all financial transactions, receipts and disbursements. Prepare and co-sign all checks as required by the constitution. Report league financial status at meetings. Assist the President and preside in his absence.

SAFETY DIRECTOR

Provide, maintain and adapt a comprehensive Safety Program for all aspects of the league. This shall include players, coaches, spectators, fields and buildings. Institute and maintain an accident reporting system and follow up on any and all accidents. Responsible for all correspondence with Little League Headquarters regarding safety issues.

PLAYER AGENT

Responsible for the proper running of all registrations, drafts, and tryouts. If there is a conflict of interest due to the Player Agent coaching than any conflicting decisions will revert back to the President. The Player Agent is responsible for all correspondence & communications with parents regarding players & issues.

EQUIPMENT MANAGER

Coordinate the distribution, collection, maintenance, inventorying, and re-ordering of equipment and uniforms throughout the entire season which includes post season, tournaments, fall-ball, etc.

UMPIRE-IN-CHIEF
Recruits and assigns umpires at both major and minor league levels; assumes responsibility of training and field deployment of umpires. Responsible for scheduling umpires or corresponding with the Player Agent regarding scheduling.

FIELD DIRECTOR
Be responsible for the formulation of a plan for the maintenance of and improvement to all fields, grounds, and buildings for the current year. Call for and supervise work parties as required to ensure the implementation of that plan. Coordinate any and all scheduling at the facilities between opening day and the conclusion of the season. Responsible for all communications with the Township on matters regarding the fields.

JUNIOR/SENIOR COORDINATOR
Responsible for proper operation of the Junior/Senior League Division. Responsible for communications with other Managers in the division nd distribution of all League rules. Responsible for attending District meetings.

MAJOR COORDINATOR
Responsible for proper operation of the Major League Division. Responsible for scheduling and rescheduling games. Responsible for communications with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating the division draft and tournament selection teams. Responsible for attending District meetings.

MINOR COORDINATOR
Responsible for proper operation of the Minor League Division. Responsible for communications with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating the division draft and tournament selection teams.  Responsible for attending District meetings.

PONY COORDINATOR
Responsible for proper operation of the Pony League Division. Responsible for communications with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating the division draft and tournament selection teams.

T BALL COORDINATOR
Responsible for proper operation of T-Ball division. Responsible for communications with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating the T-Ball division draft.

ARTICLE IV - MEMBERSHIP

Any person 19 years of age or older may apply for active membership.
Any person 16 years of age may apply for associate membership.

To be an active member, a member must attend at least 50% of the regular business (General) meetingsand perform any reasonable request required to meet the objectives of the Glendora Little League Organization, unless excused as detailed in bullet 4. General Meeting attendance is based on the meetings held between the "last meeting" date and the date exactly 6 months prior to the last meeting date.

Active membership shall start on the first meeting in October. Only active members shall be permitted to vote.

An associate member is allowed to assist coaches in all leagues. They need not attend meetings and are not eligible to vote.

The Executive Board will decide excused absences when notified by letter, which states the reason and period of time for the absence. A majority vote will rule.

The Executive Board acting as a body can suspend or terminate any member or manager whose conduct they consider detrimental to the best interest of the GLL Organization. Such a suspension may be appealed at a general meeting. A vote of two-thirds of the active members present shall rule.

ARTICLE V – ELECTION OF EXECUTIVE BOARD & OFFICERS

Section 1: Officers shall be elected annually.
Section 2: Officers may be re-elected for consecutive terms
Section 3: The president has the authority to fill the unexpired term of any officer with the approval of the Executive Board.
Section 4: Eligibility to serve on the Executive Board requires membership for at least six months immediately preceding nominations and the members must have attended 50% of the regular business (General) meetings unless excused under Article IV, Section 4. The Secretary shall notify all members of the list of candidates that are eligible for the Executive Board prior to the first Wednesday of August. Any non-eligible volunteer may be declared eligible upon application and approval of the Executive Board at a regular (General) meeting prior to election night.  If a “member” does not hold “membership/voting” status at any point they may be removed from the Board.  The Board position will be forfeited and filled by appointment from the President.  The position will then be approved at the next General Meeting. 

Section 5: Nomination of the Executive Board & Officers will be held during the second meeting in August.  After this meeting nominations will be closed.
Section 6: Election of the Executive Board & Officers will be held during the second meeting in September.
Section 7: Executive Board & Officers will be elected by a majority vote of active members present.
Section 8: Voting for the Executive Board & Officers shall be secret ballot except in case of no opposition in which the Secretary will cast the official ballot.  The Secretary will count votes and the count will be witnessed or verified by another Executive Board member.  Immediately after elections vote counts are available for disclosure.
Section 9: The term of the elected officers shall start with the first meeting in October.  Official league attendance is the meeting span between the last meeting and the exact date prior to 6 months from the last meeting.

ARTICLE VI - MEETINGS
Section 1
The regular (General) meetings of this organization will be held on the second and fourth Wednesday of each month, unless otherwise ordered by the Executive Board.  The Secretary will keep a calendar detailing the meeting dates and place of meetings which is accessible to everyone.

Section 2
Special meeting upon the call of the President or two-thirds vote of the Executive Board may be required from time to time.  Sufficient time and notice will be given when possible.

Section 3
A minimum of five active members including the President or Vice-President must be present to conduct an official meeting.

Section 4
The Order of Business shall be; Call to Order, Role Call, Reading & Approval of past minutes, Board Member reports if applicable, New members or guest, Communications or bills, Committee reports, Old Business, New Business, Adjournment. Some of the above topics may be covered in an Executive Board members’ report.

Section 5

Executive Board Meetings

All members of the Executive Board shall be given notice of meetings for an emergency.

A majority of members of the Executive Board shall constitute a minimum of five at any meeting and a majority vote of those present shall govern. The President or Vice-President must be in attendance for a meeting to take place and be official.

The President or a request shall call additional Executive Board meetings by three members of the Executive Board for emergencies only.

The rules contained in "Roberts Rules of Order" shall govern the Organization in all cases to which they are applicable, and in which they are not inconsistent with the by-laws or the special rules of this organization.

ARTICLE VII - MANAGERS AND COACHES

The Executive Board shall approve managers that are nominated at the first meeting in February. The active members eligible to vote shall approve appointments at the second meeting in February. Managers must be either present or represented by a coordinator to be nominated.

Managers prior to the second General Meeting shall select coaches, which shall be approved by active members at a General Meeting.

There will be a maximum of one manager and one official coach per team. A second coach may be added if mutually agreed upon by all Managers prior to or up until the draft begins. The President will have final decision on any disputes.

Managers are responsible for their teams, coaches conduct and equipment bags.

ARTICLE VIII - PLAYING MEMBERS
Section 1
Any youth meeting the requirements of age and residing within the limits of the league franchise, as set forth in the rules  of Little League Incorporated, shall be eligible to participate as a playing member.

Section 2
Every player on a team will participate in each game a minimum of six (6) defensive outs and bat one (1) time unless physically handicapped or suspended.
 
Section 3
The two inning playing rule may be waived at the discretion of the manager with the approval of the Player Agent for the following reasons:
-Playing member misses two consecutive practices without valid reason.
-Playing member misses two consecutive games without valid reason.
-Playing member is not present at game time.
-Playing member misses a combination of a practice and a game in succession without a valid reason.

Section 4
A playing member may be suspended after the manager informs Player Agent immediately after incident.  The Manager will take action for the next game.  Upon evidence of misconduct by any youth, the Executive Board acting as a body, shall notify the Manager of the team within twenty-four hours of the act; said Manager shall appear before at least three members of the above group within three days of the act.

Section 5
Each team Manager shall distribute player uniforms prior to opening day.  Players are required to wear team uniforms to all official games.  Uniforms are the property of the playing member and are not to be returned.

Section 6

It is highly encouraged to retain players at their appropriate age level, however, in rare instances a player may move up or down a level based on the following criteria:

The player poses a risk to other players in that division because of his/her skill level.

The player poses a risk to him/herself in that division because of his/her skill level.

The player has a handicap or disorder that does not allow them to play in that division.

The GLL’s age bracket is the same criteria as Little League. Our age breakdown is T-Ball (4-7), Pony (6-9), Minor (8-11), Major (10-12), Junior (13-14) and Senior (15-16).  Tryouts will be held for each individual league age bracket and starting at 6 Years Old.  Your League Age is your age Prior to May 1^st.  All players will attend tryouts and be placed in the appropriate Division based on skill level.  Where league ages overlap decisions on placement will be done by evaluation of players Tryout by all Board Members and Managers/Coaches.  The parent/guardian will be given the opportunity to choose a lower division that they are eligible for.


ARTICLE IX - FINANCIAL POLICY

Section 1
The board members (where applicable) shall submit detailed budget requirements for the appointed year.
Section 2
The Executive Board shall approve all disbursements against the approved budget or approved expense.
Section 3
All contributions shall be made to the Glendora Little League and shall be placed in common treasury of the league.
Section 4
All reimbursements or disbursements of funds will be made by check, with submission of vouchers, countersigned by the Treasurer and another Executive Board member after approval by Executive Board.
Section 5
The Treasurer shall keep financial records of all assets, liabilities, income, and expenses of the Glendora Little League and bring such to all meetings.
Section 6
All financial records shall be audited annually at the end of the fiscal year, prior to the new officers taking office.  The President shall appoint a special committee to make the audit.
Section 7
The Treasurer shall decide upon the deposit of moneys belonging to the league which shall be approved the the Executive Board.
Section 8
The Glendora Little League fiscal year begins on October 1st and ends in subsequent year September 30th.
Section 9
The Glendora Little League will not allow checks to be disbursed to the payee of "CASH".
Section 10
All checks disbursed by the Glendora Little League will require two signatures.  The Treasurer shall be on signature and an approved Executive Board member shall be the other.  There will be only three (3) approved Executive Board members that can sign checks.  The Treasurer, Secretary, and a third approved Executive Board member.
Section 11
The President shall be responsible for ongoing audits of the financial records.  The President may enlist the help of any Executive member to perform audits.  All financial information should be on hand and available at all General and Executive Board meetings.