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ARTICLE I - NAME
This organization shall be known as the Glendora Little League. It is incorporated under the laws of the State of New Jersey. The date of incorporation was June 24, 1963. The charter shall be displayed as required.
ARTICLE II - OBJECTIVE
The objective of the Glendora Little League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty and courage so they may be finer, stronger and happier children and will grow up to be good, clean, healthy people.
These objectives will be achieved by providing supervised competitive athletic games. The supervisor shall bear in mind that the attainment of exceptional athletic skills or the winning of games is secondary, and the molding of the future people is of prime importance.
ARTICLE III - EXECUTIVE BOARD & OFFICERS
Section 1
The Glendora Little League will be directed by a group of fourteen Officers. Of the fourteen Officers seven will make-up the Executive Board. The Executive Board shall be the President, Vice-President, Secretary, Treasurer, Safety Director, Player Agent & Umpire-in-Chief. An Officer may hold two positions but an Executive Board member may not hold two Executive Board positions.
1) President 2) Vice President 3) Secretary 4) Treasurer 5) Safety Director 6) Player Agent 7) Umpire in Chief 8) Equipment Manager 9) Field Director 10) T Ball Coordinator 11) Pony Coordinator 12) Minor Coordinator 13) Major Coordinator 14) Junior/Senior Coordinator
**The Executive Board is the protest committee. The President will abstain in the voting process if there is a conflict of interest with a Officer (this way the vote will still have an odd number).**
Section 2 - THE DUTIES OF THE OFFICERS SHALL BE
PRESIDENT
Preside over all meetings, appoint standing committees, establish temporary committees as required, appoint a chairmen
to such committees, preside over Protest committee and shall be a member of exofficio of all committees; appoint members to
fill vacancies in the Executive Board. Attend Gloucester Township Council Meetings and advocate at the same for the league’s
best interest, when applicable. Report to the Board on any business conducted by Council or the Township, which pertains to
the league.
VICE PRESIDENT
Assist the President and preside in his absence; chair the Sponsors committee.
SECRETARY
Record minutes of meetings; record
attendance and supplies voting eligibility lists. Notify members of important meetings as required by the constitution. Responsible
for all official correspondence. Responsible for the P.O. Box key and retrieving contents of such. Assist the President and
preside in his absence.
TREASURER
Keep all financial records; record all financial transactions, receipts and disbursements. Prepare and co-sign all
checks as required by the constitution. Report league financial status at meetings. Assist the President and preside in his
absence.
SAFETY DIRECTOR
Provide,
maintain and adapt a comprehensive Safety Program for all aspects of the league. This shall include players, coaches, spectators,
fields and buildings. Institute and maintain an accident reporting system and follow up on any and all accidents. Responsible
for all correspondence with Little League Headquarters regarding safety issues.
PLAYER AGENT
Responsible for the proper running of all registrations, drafts,
and tryouts. If there is a conflict of interest due to the Player Agent coaching than any conflicting decisions will revert
back to the President. The Player Agent is responsible for all correspondence & communications with parents regarding
players & issues.
EQUIPMENT MANAGER
Coordinate the distribution, collection, maintenance, inventorying, and re-ordering of equipment and uniforms throughout the entire season which includes post season, tournaments, fall-ball, etc.
UMPIRE-IN-CHIEF
Recruits and assigns umpires at both major and minor league levels; assumes
responsibility of training and field deployment of umpires. Responsible for scheduling umpires or corresponding with the Player
Agent regarding scheduling.
FIELD DIRECTOR
Be responsible for the formulation of a plan for the maintenance
of and improvement to all fields, grounds, and buildings for the current year. Call for and supervise work parties as required
to ensure the implementation of that plan. Coordinate any and all scheduling at the facilities between opening day and the
conclusion of the season. Responsible for all communications with the Township on matters regarding the fields.
JUNIOR/SENIOR
COORDINATOR
Responsible for proper operation of the Junior/Senior League Division. Solely responsible for all aspects
of the Junior/Senior League, including finances and registrations for the Junior/Senior League. The GLL will assist the Junior/Senior League as requested and approved by the Executive
Board.
MAJOR COORDINATOR
Responsible for proper
operation of the Major League Division. Responsible for scheduling and rescheduling games. Responsible for communications
with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating the division draft
and tournament selection teams.
MINOR COORDINATOR
Responsible
for proper operation of the Minor League Division. Responsible for communications with other Managers in the division and
distribution of all Leagues rules. Responsible for coordinating the division draft and tournament selection teams.
PONY COORDINATOR
Responsible for proper operation of
the Pony League Division. Responsible for communications with other Managers in the division and distribution of all
Leagues rules. Responsible for coordinating the division draft and tournament selection teams.
T BALL COORDINATOR
Responsible for proper operation of T-Ball division. Responsible
for communications with other Managers in the division and distribution of all Leagues rules. Responsible for coordinating
the T-Ball division draft.
ARTICLE IV - MEMBERSHIP
Any person 19 years of age or older may apply for active membership.
Any person 16 years of age may apply for associate membership.
To be an active member, a member must attend at least 50% of the regular business
(General) meetingsand perform any reasonable request required to meet the objectives of the Glendora Little
League Organization, unless excused as detailed in bullet 4.
Active membership shall start on the first meeting
in October. Only active members shall be permitted to vote.
An associate member is allowed to assist coaches in all leagues. They need not attend meetings and are not eligible
to vote.
The Executive Board will
decide excused absences when notified by letter, which states the reason and period of time for the absence. A majority vote
will rule.
The Executive Board acting
as a body can suspend or terminate any member or manager whose conduct they consider detrimental to the best interest of the
GLL Organization. Such a suspension may be appealed at a general meeting. A vote of two-thirds of the active members present
shall rule.
ARTICLE
V – ELECTION OF EXECUTIVE BOARD & OFFICERS
Section 1: Officers shall be elected annually.
Section 2: Officers may be re-elected for consecutive
terms
Section 3: The president has the authority to fill the unexpired term of any officer with the approval of
the Executive Board.
Section 4: Eligibility to serve on
the Executive Board requires membership for at least six months immediately preceding nominations and the members must have
attended 50% of the regular business (General) meetings unless excused under Article IV, Section 4. The Secretary shall notify
all members of the list of candidates that are eligible for the Executive Board prior to the first Wednesday of August. Any
non-eligible member may be declared eligible upon application and approval of the Executive Board at a regular (General) meeting
prior to election night.
Section 5: Nomination
of the Executive Board & Officers will be held during the second meeting in August. After this meeting
nominations will be closed.
Section 6: Election of
the Executive Board & Officers will be held during the second meeting in September.
Section 7:
Executive Board & Officers will be elected by a majority vote of active members present.
Section 8: Voting
for the Executive Board & Officers shall be secret ballot except in case of no opposition in which the Secretary will
cast the official ballot. The Secretary will count votes and the count will be witnessed or verified by another Executive
Board member. Immediately after elections vote counts are available for disclosure.
Section 9: The term
of the elected officers shall start with the first meeting in October. Official league attendance will start as of this
date.
ARTICLE VI - MEETINGS
Section 1
The regular
(General) meetings of this organization will be held on the second and fourth Wednesday of each month, unless otherwise ordered
by the Executive Board. The Secretary will keep a calendar detailing the meeting dates and place of meetings which is
accessible to everyone.
Section 2
Special meeting upon the call of the President or two-thirds vote
of the Executive Board may be required from time to time. Sufficient time and notice will be given when possible.
Section 3
A minimum of five active members including the President or Vice-President must be present to
conduct an official meeting.
Section 4
The Order of Business shall be; Call to Order, Role Call, Reading
& Approval of past minutes, Board Member reports if applicable, New members or guest, Communications or bills, Committee
reports, Old Business, New Business, Adjournment. Some of the above topics may be covered in an Executive Board members’
report.
Section 5
Executive Board Meetings
All members of the
Executive Board shall be given notice of meetings for an emergency.
A majority of members of the Executive Board shall constitute a minimum of five at any meeting and a majority vote
of those present shall govern. The President or Vice-President must be in attendance for a meeting to take place and be official.
The President or a request shall call additional Executive
Board meetings by three members of the Executive Board for emergencies only.
The rules contained in "Roberts Rules of Order" shall govern the Organization in all cases to which they
are applicable, and in which they are not inconsistent with the by-laws or the special rules of this organization.
ARTICLE VII - MANAGERS
AND COACHES
The Executive Board shall approve managers that are nominated at the first meeting in February. The active members eligible to vote shall approve appointments at the second meeting in February. Managers must be either present or represented by a coordinator to be nominated.
Managers prior to the second
General Meeting shall select coaches, which shall be approved by active members at a General Meeting.
There will
be a maximum of one manager and one official coach per team. A second coach may be added if mutually agreed upon by all Managers
prior to or up until the draft begins. The President will have final decision on any disputes.
Managers are responsible for their teams and coaches conduct on the field.
ARTICLE
VIII - PLAYING MEMBERS
Section 1
Any youth meeting the requirements of age and residing within
the limits of the league franchise, as set forth in the rules of Little League Incorporated, shall be eligible to participate
as a playing member.
Section 2
Every player on a team will participate in each game a minimum of six
(6) defensive outs and bat one (1) time unless physically handicapped or suspended.
Section 3
The
two inning playing rule may be waived at the discretion of the manager with the approval of the Player Agent for the following
reasons:
-Playing member misses two consecutive practices without valid reason.
-Playing member
misses two consecutive games without valid reason.
-Playing member is not present at game time.
-Playing member
misses a combination of a practice and a game in succession without a valid reason.
Section 4
A playing member may be suspended after the manager informs Player Agent immediately after incident. The Manager will
take action for the next game. Upon evidence of misconduct by any youth, the Executive Board acting as a body, shall
notify the Manager of the team within twenty-four hours of the act; said Manager shall appear before at least three members
of the above group within three days of the act.
Section 5
Each team Manager shall distribute player
uniforms prior to opening day. Players are required to wear team uniforms to all official games. Uniforms are
the property of the playing member and are not to be returned.
Section 6
It is highly encouraged to retain players at their appropriate age level, however,
in rare instances a player may move up or down a level based on the following criteria:
The player poses a risk to other players in that
division because of his/her skill level.
The player poses a risk to him/herself in that division because of his/her skill level.
The player
has a handicap or disorder that does not allow them to play in that division.
Requests not meeting any of these criteria
will not be accepted. Acceptable requests for movement up or down a level must be approved by a majority vote
by the Executive Board. Due to the nature of this decision, this will be decided by the Executive Board vote and
is NOT open to the general membership, even though a member may have general voting rights.
ARTICLE
IX - FINANCIAL POLICY
Section 1
The board members (where applicable)
shall submit detailed budget requirements for the appointed year.
Section 2
The Executive
Board shall approve all disbursements against the approved budget or approved expense.
Section 3
All
contributions shall be made to the Glendora Little League and shall be placed in common treasury of the league.
Section
4
All reimbursements or disbursements of funds will be made by check, with submission of vouchers, countersigned
by the Treasurer and another Executive Board member after approval by Executive Board.
Section 5
The
Treasurer shall keep financial records of all assets, liabilities, income, and expenses of the Glendora Little League and
bring such to all meetings.
Section 6
All financial records shall be audited annually at
the end of the fiscal year, prior to the new officers taking office. The President shall appoint a special committee
to make the audit.
Section 7
The Treasurer shall decide upon the deposit of moneys belonging
to the league which shall be approved the the Executive Board.
Section 8
The Glendora Little
League fiscal year begins on October 1st and ends in subsequent year September 30th.
Section 9
The
Glendora Little League will not allow checks to be disbursed to the payee of "CASH".
Section 10
All checks disbursed by the Glendora Little League will require two signatures. The Treasurer shall be
on signature and an approved Executive Board member shall be the other. There will be only three (3) approved Executive
Board members that can sign checks. The Treasurer, Secretary, and a third approved Executive Board member.
Section
11
The President shall be responsible for ongoing audits of the financial records. The President may
enlist the help of any Executive member to perform audits. All financial information should be on hand and available
at all General and Executive Board meetings.
ARTICLE X - PLAYING RULES
Section 1
The official playing rules for the Major & Minor leagues have been established
by Little League Baseball, Williamsport, PA for the current season and shall be binding on this league. Current rules
can be found in the official Little League Rules handbook.
Section 2
The Pony division follows
Little League Rules with exception to the Glendora Little League Rules which are distributed to each Manager in the division
prior to the start of practices each year.
Section 3
The T-Ball division follows Glendora
Little League Rules which are distributed to each Manager in the T-Ball division prior to the start of practices each year.
ARTICLE XI - AMENDMENTS
This constitution or any section
(Except when in conflict with Little League rules or regulations) may be amended or replaced by two-thirds vote of the active
members present at any duly constituted meeting provided that written or electronic notice of proposed changes, over the signature
of the Secretary, notifies active members at least ten days prior to the meeting at which such proposed changes shall be submitted
for vote. Final vote will be taken at a General meeting.
ARTICLE
XII - TOURNAMENT TEAMS
Section 1
The league Manager
of the team finishing with the best regular season record shall be the Manager of the tournament teams for that year.
In case he declines the Manager of the team with the next best winning record of the regular season shall be the Manager.
The tie-breaker will be the winner of head-to-head records and the final option will be a coin toss by the President.
The Executive Board shall appoint the Manager if it is left vacant.
Section
2
The Coaches for the team shall be selected by the tournament Manager and be approved by the Executive
Board. Active members shall be considered first for coaches. Officially there will be a Manager and two coaches,
however one unofficial practice coach will be recognized by the league.
ARTICLE XIII - THE DRAFT
The purpose of the draft is to provide evenly balanced assignment
of players both by ability and age. The Player Agent shall bear responsibility for the overall coordination of the drafts
and be responsible for communications with the League Coordinators.
DRAFT
1)
The Coordinator of that level will run the draft for each level. If a conflict exists with the coordinator also being
a coach/manager, the Player Agent/President/Board Member will make all final decisions.
2) Before the draft begins,
managers will have the opportunity to request a 2nd coach for his team. If all are in agreement, then a 2nd coach will
be added to the teams that request such.
3) After managers and coaches are determined, the managers will agree
on a placement of each coach's son/daughter pertaining to their draft position. If a question exists to a player's
position in the draft, the coordinator or Player Agent/Executive Board member will resolve such issues. Player will
then be slotted into the draft and managers will forfeit those picks. (Ex. manager and coach's sons are determined
to be 1st & 2nd round picks. That team does not pick another player until the 3rd round).
4) To begin
the draft, positions will be pulled out of a hat. The coordinator for each level will be responsible for the draw.
5) Draft will be done in a "Serpentine" order. This means that ODD rounds will go in order from lowest
to highest and EVEN rounds will be highest to lowest. Examples are listed below.
3 TEAMS
Round 1 is 1-2-3
Round 2 is 3-2-1
Round 3 is 1-2-3
Round
4 is 3-2-1
4 TEAMS
Round
1 is 1-2-3-4
Round 2 is 4-3-2-1
Round 3 is 1-2-3-4
Round 4 is 4-3-2-1
ARTICLE XIV - LEAGUE SCHEDULES
Schedule Format
The following is a scheduling format to be used for intra-league scheduling. It is a format that can
also be used for scheduling in-house games in an inter-league play schedule. It is based on a mathematical formula that allows
for equality in number of games versus each opponent, number of home and away games, and number of games played in a week.
It is designed as a model for the coordinators to follow in scheduling their season in March. Below are examples.
3 TEAMS = CYCLE 1-ABC
1 VS 2 = A
1
VS 3 = B (The cycle allows for each team to play twice and each other once. Change the order
2 VS 3 = C
of the letters and home/away for each cycle)
5 TEAMS
= CYCLE 1-AHEDJ CYCLE 2=BIFCG
1 VS 2 = A
1 VS 3 = B
1 VS 4 = C
1 VS 5 = D
2 VS
3 = E
2 VS 4 = F (The cycle allows each team to play twice. To play all 4 opponents, 2
cycles
2 VS 5 = G must be used. Change the order of the letters and home/away for
each cycle)
3 VS 4 = H
3 VS 5 = I
4 VS 5 = J
Below
is sample schedule which shows 5 teams (each playing 12 games)
| SUNDAY | MONDAY | TUESDAY | WED | THURS | FRIDAY | SAT |
| A - 1VS2 | H-3VS4 | E-2VS3 | D-1VS5 | J-4VS5 | B-1VS3 | |
| I- 1VS2 | F-2VS4 | C-1VS4 | G-2VS5 | A-2VS1 | H-4VS3 | |
| E-3VS2 | D-5VS1 | J-5VS4 | B-3VS1 | I-5VS3 | F-VS2 | |
| C-4VS1 | G-5VS2 | A-1VS2 | H-3VS4 | E-2VS3 | D-1VS5 | |
| J-4VS5 | B-1VS3 | I-3VS5 | F-2VS4 | C-1VS4 | G-2VS5 |
NOTE:
All teams play the same opponent
an equal number of times.
All teams play on the same days an equal
number of times.
Saturdays should be used for make up games or
as a double header when acceptable and if desired
ARTICLE
XV - PLAYER REPLACEMENT
Section 1 - Player Replacement in
the Major Leagues
-If a player quits he may be replaced.
-A player form the Minor Leagues must replace
any Major League player missing two consecutive games unless specific written excuse is presented to and approved by the Player
Agent.
-The player assigned to a team should confirm to the age restrictions established prior to the draft.
-All
replacements must be in uniform by the second game after it is determined that a replacement is required.
Section 2 - Player Replacement in the Minor Leagues
- The purpose of these rules is
to maintain a balance of players between the Minor League and the Pony League.
- Player replacement is required
in Section 1 above with replacements coming from the Pony League. However, at the discretion of the Minor League Coordinator
a team or teams may be allowed to continue with one less player than the original roster.
Section 3
- Siblings of the Player on the Team
- Children or siblings of coaches not associated with the Manager or
team the previous year can be claimed, but must be picked up on the first round.
- Consistent with the
objectives of having families associated with the same team, certain players may be claimed prior to the start of the regular
draft. The following players are eligible for this;
1) Child or siblings of the Manager
2) Child
or siblings of a coach, provided that the coach was associated with the Manager of the team during the previous season
3) The third round must draft a player under Section 3.2, however, if hte Manager or coach has more than
one child or sibling available for the draft, he shall take each additional child or sibling on succeeding rounds following the
third round.
Section 4 - Players not Selected for the Majors
All players
not selected for the Major League shall be eligible to play in the Minor Leagues. All Minor League teams will be selected
in two ways. The Minor League Managers will be advised before the draft of the eligible players and their skill level.
Section 5 - A Replacement Player may not start unless he is the 9th player.
A
replacement player must have playing time according to and following league rules. A "Pony" replacement
player is not permitted to pitch.
Section 6-Late Registrations
Players registering
after the initial tryout date will be eligible to register and their will be one additional tryout which will be scheduled
for one week before the season opens. Managers, Coaches, and the Player Agent will attend this tryout. After this
final tryout registrations will be closed.
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